Summary

Minimum Qualifications & Requirements

• High School education or equivalent, some college coursework preferred
• Two (2) years of experience providing administrative support
• Demonstrated computer/software proficiency in Microsoft Office Products (Word, Outlook, Excel, and Powerpoint) and video conferencing tools
OR an equivalent combination of education and experience sufficient to successfully perform the essential duties such as those listed above may be consideredBackground Investigation:
Employment is contingent upon the successful results of a background check
Position may require:
Valid Arizona Driver's License

Examples of Duties / Knowledge & Skills

The statements listed below describe the general nature and level of work only. These are not an exhaustive list of all required responsibilities, duties, and skills. Other duties may be added, or this description amended at any time.

• Performs a variety of clerical support duties including copying and assembling materials, maintaining appointment calendars, collecting, and distributing mail, scanning documents, ordering office supplies, monitoring office equipment, and other related tasks.
• Maintains regular attendance and punctuality.
• Schedules, participates in, and sets up meetings, which includes: preparing agendas, disseminating meeting information, scheduling conference rooms, sending out meeting reminders, preparing and assembling meeting materials, taking meeting minutes, and preparing and disseminating meeting minutes.
• Prepares correspondence, revises and edits a variety of project reports; ensures and maintains integrity and accuracy of documents.
• Prepares and/or processes a variety of correspondence, applications, packets, client notifications, and reports; disseminates information to appropriate parties.
• Provides customer service to the general public, internal staff, and/or vendors, responds to inquiries, and provides information.
• Processes and reconciles invoices and purchase orders, uses appropriate purchasing methodology using agency requirements for informal purchasing methods (i.e. credit card and purchase orders) for the department.
• Assists with compiling, organizing, monitoring, and tracking budget data expenditures for department.
• Acts as liaison between the agency and building management to create building repairs and facility requests, coordinates access badges, and monthly parking.
• Provides coverage for Valley Metro staff or programs that may cover lunch breaks, scheduled and unscheduled employee absences, and/or other times as needed.
• Performs applicable administrative, office support, and coordination duties of similar nature and level as assigned.

Physical Demands / Work Environment

Positions in this class typically require: reaching, standing, walking, grasping, talking, hearing and seeing. Valley Metro complies with ADA requirements with respect to reasonable accommodation for people with disabilities.
Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.