Description

Summary of Position:

This position will play an integral role in the customer service and organizational strength of our company providing outstanding customer service and organizing memorable events that meet quality expectations. The Administrative Assistant will provide administrative support, greet and direct visitors and answer and respond to calls and emails. Qualified applicants will have impeccable verbal and written communication skills, a strong ability to multi-task and a friendly demeanor.

Qualified applicants will be able to articulate their Christian faith, and must attend a local Christian church.

Requirements

Administrator:

1. Greet visitors and direct them as appropriate
2. Conduct clerical duties, including filing, answering phone calls, responding to emails and preparing documents
3. Provide technical and logistical support for all administrative personnel
4. Screen telephone calls, determining priority and scheduling appointments when needed.
5. Manage workflow by assigning tasks to other administrative employees daily, ensuring that deadlines are met and work is completed correctly 
6. Assist in training staff members and new hires
7. Liaise with other school Administrators to identify their needs and to ensure customer satisfaction regarding calendar events 
8. Assist with special events, i.e. Open House, Orientation, Back to School Night, Graduation, etc. 
9. Perform accounting tasks, including invoicing and budget tracking 
10. Produce and distribute correspondence memos, letters and forms

Personal Qualifications:

1. Demonstrate a strong passion to uphold the Vision, Mission, Educational Objectives, Statement of Faith, 

Doctrine, and Core Values of Vacaville Christian Schools.

 2. Recognize the need for good public relations. Represent the school in a favorable and professional manner to 

the school’s constituency and the general public.

 3. Create a strong employment culture and trust by developing and maintaining rapport with Leadership and staff

demonstrating integrity, treating everyone equally with courtesy, dignity, and consideration.

 4. Demonstrate the ability to accept and carry out responsibilities and make competent, professional decisions.

 5. Ability to follow the Matthew 18 Principle in dealing with Leadership, faculty, administration, and parents.

 6. Attendance in an evangelical, Bible-based church.

Competencies & Skills:

1. Business Acumen.

2. Communication.

3. Consultation.

4. Develop Critical Evaluation and Problem-Solving Skills.

5. Ethical Practice.

6. Understand Cultural Awareness.

7. Strong Organizational Skills.

8. Relationship Management.

Educational Requirements:

1. High School degree; additional qualification as an Administrative assistant or Secretary will be a plus

2. Must be able to work under stress with tight deadlines.

3. Must be able to deal with confidential information in a professional manner.

4. Must have word processing, data entry, and general computer experience, along with experience working in 

a fast-paced office.

5. Maintain professional and technical knowledge by attending educational workshops; reviewing professional 

publications; establishing personal networks; participating in professional societies