12 Office Manager (FT) Jobs in Ridge, TN
USA Debusk is Hiring an Office Manager (FT) Near Ridge, TN
USA DeBusk is a best-in-class mechanical and industrial cleaning services provider specializing in servicing the downstream energy market. We offer the full suite of maintenance and turnaround services including hydro blasting, hydro cutting, hydro excavation, chemical cleaning, PEPTM polymer extraction service, vacuum services, tank cleaning, degassing/vapor control, FCC catalyst handling and transportation, and specialty turnaround services. Founded in 2012, USA DeBusk currently has field offices in 24 cities and continues to provide services
internationally.
Summary Objective:
The Office Manager is responsible for providing overall administrative support for Branch. The Office Manager provides routine and complex support to different departments, and ensures all day-to-day operations are completed by the required time. The Office Manager will have excellent communication skills and coordinate with all Branches and Corporate personnel, ensure timely submittals of all job tickets. The Office Manager will have a high level of confidentiality and accuracy.
Responsibilities:
- Conduct new hire process from beginning to end in accordance with company policies and deadlines and enter new employees in ADP for Corporate HR approval.
- Responsible for running background checks/MVRS, setting up employees for drug and alcohol screens, physicals, and uniforms orders.
- Will supervise 3 to 4 direct reports.
- Collect and ensure accuracy of weekly hours by cross referencing timesheets and entering hours in spreadsheets, and ADP after approval by Manager.
- Obtain approved non-billable shop tickets and add to payroll spreadsheet.
- Responsible for issuing Purchase Orders and entering POs into QuickBooks.
- Obtain approval and signatures for invoices and enter invoices into QuickBooks.
- Maintain accurate spreadsheets with POs and invoice totals.
- Process billing and sales activities including invoices and remitting for payment in QuickBooks
- Run AR aging report and contact customers for payment.
- Provide Branch Manager weekly summary for AR collection issues.
- Maintain file system for customers and personnel.
- Maintain employee roaster current and up to date; remove employee on timely manner when terminated.
- Responsible for the random selection program (DDCHA, DCCHT, FMSCA, and DCCOF).
- Run customer specific background checks.
- Print, copy, scan, send, receive, and response to emails.
- Ability to perform other duties as assigned.
- Bachelor’s degree in a business-related discipline required.
- 2-5 years of related experience required.
- QuickBooks experience required.
- ADP experience required.
- Microsoft 365 experience required.
- TRACK experience preferred but not required.
- Basic Payroll knowledge.
- Time management and excellent communication skills.
- Ability to quickly learn our customers systems for large projects (CCM, Track, Ariba etc.), and work with customers contacts to meet scheduled submittals.
- Ability to meet all daily and weekly deadlines for all departments.
- Must be dependable, willing to work additional hours as required and be team oriented.
- Must pass applicable background checks.
- Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift to 15 pounds at times.
Job Summary
Full Time
Business Services
$63k-83k (estimate)
05/17/2023
05/13/2024
usadebusk.com
AUGUSTA, GA
500 - 1,000
2012
Private
LILA RICHARDS
$50M - $200M
Business Services
Related Companies
The job skills required for Office Manager (FT) include Time Management, Administrative Support, Communication Skills, Confidentiality, Background Check, etc. Having related job skills and expertise will give you an advantage when applying to be an Office Manager (FT). That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Office Manager (FT). Select any job title you are interested in and start to search job requirements.
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