Duties

Major duties include but are not limited to:

• Obtains and evaluates applicable performance data from a variety of readily accessed source documents.
• Performs basic analysis of the data prior to developing reports or providing information to staff or targeted audiences.
• Reports are prepared for the Section Chief, Medicine Service Office, Chief of Staff/Director, Performance Improvement Management Service (PIMS), Nursing and Patient Care Services, Education Service, and VISN 22/Central Office.
• Assists the Section Chief with monitoring and reviewing clinical capacity, patient appointment lead times, anticipated workload, and provider schedules/duty hours and occasionally confers with Health Administration Services staff to coordinate patient scheduling.
• Develops reports and visual aids to track and explain trends and to communicate information to the Section Chief for evaluation and modification of program operations and milestones.
• Responsible for the management and coordination of their assigned Section's administrative operations.
• Through in-depth knowledge of the role and responsibilities of the Section Chief, the incumbent resolves problems associated with the day-to-day operation of the programs he/she oversees.
• Formulates plans and provides advice to attending physicians, residents and fellows associated with the Section, resolving administrative problems.
• Provides personnel management and other administrative support and acts as liaison with Medicine Service Office, Professional Credentialing Office, Human Resources, Department of Medicine/UCSD, and appropriate UCSD Divisions.
• Monitors on-going VA and UCSD personnel and leave/payroll actions involving Section staff and notifies staff of changes in base salary, eighths allocation, within grade increases, benefits, consult service or attending schedules, resident rotation/educational activities, TMS educational requirements/mandatory training, etc.
• Submits personnel actions based on direction from the Section Chief and other Medicine Service staff.
• Alerts supervisor and Medicine Service Office staff of potential problems that may require Medicine Service or human resources intervention, collaboration, or correction.
• Coordinates and prepares or assists with personnel requests for the Section, including recruitment, eighths allocation, travel, leave, promotion, termination, and education requests for supported physicians and administrative staff.

Requirements

Conditions of Employment

• You must be a U.S. citizen to apply for this job
• Subject to a background/suitability investigation
• May serve a probationary period
• Selective Service Registration is required for males born after 12/31/1959
• A complete application package; Resume, Transcripts, etc.
• Selected applicants will be required to complete an online onboarding process
• Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP)
• Participation in the Coronavirus Disease 2019 (COVID-19) vaccination program is a requirement for all Veterans Health Administration Health Care Personnel (HCP) - See "Additional Information" below for details.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  Documents Accepted:

  • Cover Letter
  • DD-214/ Statement of Service
  • Disability Letter (Schedule A)
  • Disability Letter (VA)
  • PCS Orders
  • Performance Appraisal
  • Resume
  • Separation Notice (RIF)
  • SF-15
  • SF-50/ Notification of Personnel Action

  Documents Required:
  

  • Resume

  Please review the above list(s) to ensure you have included all necessary documents required for your application.Not every applicant will require the same documents, therefore it is the applicants responsibility to ensure that their application package includes all necessary documents to determine qualifications and eligibility for appointment, such as a copy of your SF-50, transcript, ICTAP/CTAP documentation (for displaced Federal employees).You will not be contacted for additional information. Applicants will be deemed ineligible if supporting documentation is not submitted.
  Veterans' Preference: Since the Direct-Hire Recruitment Authority is being used, traditional Veterans' Preference rules do not apply. Qualified veterans will, however, be given full consideration for this position.
  Applications are accepted online. Applying online will allow you to review and track the status of your application.

• How to Apply

  All applicants are encouraged to apply online.
  To apply for this position, you must complete the occupational questionnaire and submit the documentation specified in the Required Documents section. The complete application package must be submitted by 11:59 PM (EST) on 03/20/2024 to receive consideration. To preview the questionnaire click https://apply.usastaffing.gov/ViewQuestionnaire/12335311.
  1. To begin, click Apply Online to create a USAJOBS account or log in to your existing account. Follow the prompts to select your USAJOBS resume and/or other supporting documents and complete the occupational questionnaire.
  2. Click Submit My Answers to submit your application package.
  NOTE: It is your responsibility to ensure your responses and appropriate documentation is submitted prior to the closing date. To verify your application is complete, log into your USAJOBS account, https://my.usajobs.gov/Account/Login, select the Application Status link and then select the More Information link for this position. The Details page will display the status of your application, the documentation received and processed, and any correspondence the agency has sent related to this application. Your uploaded documents may take several hours to clear the virus scan process.
  To return to an incomplete application, log into your USAJOBS account and click Update Application in the vacancy announcement. You must re-select your resume and/or other documents from your USAJOBS account or your application will be incomplete.

  Agency contact information

  Michael Kelly

  Email

  Michael.Kelly2@va.gov

  Address

  San Diego VA Medical Center
  3350 La Jolla Village Drive
  San Diego, CA 92161
  US

  Next steps

  After the vacancy announcement closes, applicants are evaluated to ensure qualification and eligibility requirements are met. After the review is complete, a referral certificate(s) is issued and applicants will be notified of their status by email.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

ALL US CITIZENS DIRECT HIRE AUTHORITY: This position is being filled using Direct-Hire Authority (5 CFR 337.201) for this occupation.