Duties

As a PROJECT ASSISTANT (TITLE 5), GS-0303-6/7, you will serve as the Project Assistant responsible for providing program/project operational support to the assigned office in the accomplishment of the organizational mission, vision, goals and objectives.
Major Duties - This is NOT an all-inclusive list:

• Review, interpret and apply administrative guidelines applicable to project operations.
• Compile and maintain information and statistical data to prepare various recurring and non-recurring reports on operational and administrative matters.
• Research files and contacts appropriate personnel for data; formulates reports and facilitates transmittal.
• Review e-mail and office calendar; engage office personnel to deconflict workloads, schedules, and leave, ensuring meetings, inspections and events are properly covered.
• Perform work related to the practical and technical aspects of office administration assistance for projects/programs including issues related to budgeting, supply management and purchasing, personnel administration, time keeping, data processing, project tracking and files management.
• Work requires an in-depth understanding of the organizations mission and how the functional areas interrelate along with a broad understanding and procedural knowledge of budgeting, purchasing, personnel and information processing so that the incumbent can perform duties and advise on how to apply budgeting, purchasing, personnel and information processing procedures.
• Collect data for office operations, analyze the data, set up controls to monitor them and independently troubleshoots as needed.
• Prepare a variety of written correspondence (i.e., emails, and memorandums), guidance, reports, program direction and/or policy letters for dissemination to other offices within the organization.
• Prepare presentations and spreadsheets or assist others with presentation preparation and recommends improvements to ensure a clear, concise presentation.
• Prepare a variety of correspondence from rough draft or clean copy with responsibility for format, grammar, accuracy, and conformity to all applicable guidance and administrative procedures of the organization.
• Coordinate with support entities such as logistics and information technology in order to arrange and execute presentations, classes, and other events hosted by the office.

Requirements

Conditions of Employment

• Federal employment suitability as determined by a background investigation.
• May be required to successfully complete a probationary period.
• Participation in direct deposit is mandatory.
• This position is covered by the Domestic Violence Misdemeanor Amendment (30 Sep 96) of the Gun Control Act (Lautenberg Amendment) of 1968. An individual convicted of a qualifying crime of domestic violence may not perform the duties of this position.
• Irregular and/or overtime (compensatory) hours may be required to support operational requirements or contingencies or may be required to work hours outside of the normal duty day.
• This position is designated as Essential Personnel and may be subject to duty in preparation for, or in response to, a state emergency or disaster declaration. This designation will not exceed 14 calendar days per year unless otherwise approved in advance by the TAG.
• Position is a Time Limited Appointment not to exceed 4 years.
• Recruitment and relocation incentives may be available for this position.

How You Will Be Evaluated

• Benefits

  A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

  Review our benefits

  Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

• Required Documents

  As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have - whether you're a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you're eligible under their policies.

  To apply for this position, you must submit a complete Application Package which includes:
  REQUIRED DOCUMENTS: (Must not exceed 15 pages in length. Resumes over the 15-page limit will not be reviewed.) Your resume that clearly demonstrates experience that meets the requirements of this position as outlined in the "Qualifications" section. Your resume must contain identifiable information such as your name, address, and phone number. It must also show your work schedule, hours worked per week, dates (including Month and Year, e.g., 02/2017, Feb 2017, etc.) of employment and duties performed. If you use Resume Builder, you are encouraged to save your resume to a Word document and upload the Word document in lieu of submitting your resume created through Resume Builder. This helps ensure you meet the 15-page resume limit.

  • SF-50 - Must include if you are a current or previous federal employee.

  Other supporting documents (as applicable):

  • Certifications
  • DD-214
  • SF-50
  • Official Transcript (Copy)

  Veterans' Preference: When applying for Federal Jobs, eligible Veterans should claim preference for 5pt (TP), 10pt (CP/CPS/XP), or for Sole Survivor Preference (SSP) in the questionnaire. You must provide a legible copy of your DD214(s) which shows dates and character of service (honorable, general, etc.). If you are currently serving on active duty and expect to be released or discharged within 120 days you must submit documentation related to your active-duty service which reflects the dates of service, character of service (honorable, general, etc.), and dates of impending separation. Additionally, disabled veterans and others eligible for 10-point preference (such as widows or mothers of eligible Veterans) must also submit an SF-15 "Application for 10 Point Veteran Preference" with required proof as stated on the form. Documentation is required to award preference. For more information on Veterans' Preference, please visit http://www.fedshirevets.gov/job/vetpref/index.aspx.
  Documents that support Veterans' Preference:

  • DD-214/ Statement of Service
  • Disability Letter (VA)
  • SF-15

  If claiming eligibility under the VOW Act: The VOW Act requires Federal agencies to treat active-duty service member as veterans, disabled veterans, and preference eligibles, when they submit, at the time they apply for a Federal job, a "certification" of active service in lieu of a DD214. In order to be considered under the VOW Act, the certification must specify that the service member is expected to be discharged or released from active duty under honorable conditions not later than 120 days after the date the certification is submitted with your application package for this job announcement. The certification must be on letterhead from the appropriate military branch and include the following information: military dates of service and expected discharge or release date, character of service, military rank, type of discharge, and date when terminal leave will begin. Certifications must be signed by, or by direction of military members' military personnel offices, unit commanders or higher headquarters. Agencies are required to verify a qualifying separation from military service prior to appointment, through the DD214 or other appropriate documentation. Your preference and/or appointment eligibility will be verified prior to appointment.
  Documents NOT accepted: photographs, copies of position descriptions, training certificates, performance ratings, awards, and letters of appreciation.

  If you are relying on your education to meet qualification requirements:

  Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

  Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.

• How to Apply

  To apply for this position, you must complete the online application/Occupational Questionnaire and submit the documentation specified in the Required Documents section below. To view the Occupational Questionnaire, click the following link: https://apply.usastaffing.gov/ViewQuestionnaire/12369108
  A complete application package must be submitted by 11:59 PM (EST) on the closing date of the announcement to receive consideration.
  To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application.
  Follow the prompts to select your resume and/or other supporting documents to be included with your application package. You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
  After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
  You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application.
  To verify the status of your application, log into your USAJOBS account (https://my.usajobs.gov/Account/Login), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov/Help/how-to/application/status/.

  Agency contact information

  Regina Suszko

  Phone

  217-761-3510

  Email

  regina.m.suszko.civ@army.mil

  Address

  IL MILPO
  1301 N MacArthur Blvd
  Springfield, IL 62702-2399
  US

  Next steps

  Once your online application is submitted you will receive a confirmation notification by email. Your application will be evaluated by the Human Resources Office to determine your eligibility for the position. After the evaluation is complete, you will receive another notification regarding the status of your application.

• Fair and Transparent

  The Federal hiring process is set up to be fair and transparent. Please read the following guidance.

  • Equal Employment Opportunity (EEO) Policy
  • Reasonable accommodation policy
  • Financial suitability
  • Selective Service
  • New employee probationary period
  • Signature and false statements
  • Privacy Act
  • Social security number request

Required Documents

Clarification from the agency

About the Position: This is an open continuous announcement. Initial pull will be 29 April 2024. Recruitment will continue through the announcement closing date until the position is filled. **INDEFINITE POSITION - MAY NOT BECOME PERMANENT** This position is a time limited indefinite position - not to exceed 4 years. Permanent employees that apply, if selected, will lose permanent tenure.