3 Administrative Secretary Jobs in San Antonio, TX
University of the Incarnate Word is Hiring an Administrative Secretary Near San Antonio, TX
Position Title Administrative Secretary
UIW MissionUniversity of the Incarnate Word is a Catholic institution that welcomes to its community persons of diverse backgrounds, in the belief that their respectful interaction advances the discovery of truth, mutual understanding, self-realization, and the common good.
Position SummaryThe Administrative Secretary performs various clerical and administrative duties for the Assistant Dean for Student Affairs in support of the University of Incarnate Word’s Rosenberg School of Optometry ( UIWRSO ) Office of Student Affairs. The Administrative Secretary reports to the Assistant Dean for Student Affairs.
BenefitsUIW has been identified year after year as one of the nation’s Great Colleges to Work For based on employee feedback. UIW offers an outstanding benefits package for full-time employees that includes medical, dental, vision, flexible spending accounts, numerous paid holidays, vacation and sick leave. Tuition benefits include UIW tuition waivers, tuition exchange programs and Brainpower Connection discounts for employees and dependents. Retirement benefits include 403b retirement plans with a 7% employer match, plus a retirement health solution. We also offer employer-paid Life/AD&D, long-term disability, pet insurance, an Employee Assistance Program ( EAP ), wellness programs, employee discount program, Public Service Loan Forgiveness ( PSLF ) eligibility and more! Please refer to the Human Resources webpage for additional details on our benefits and eligibility.
Job DutiesJob Duty Name Administrative Secretary
Description Of Job Duties
- Provides secretarial support for the Assistant Dean for Student Affairs, Student Affairs Office, and staff.
- Meets and greets guests, faculty, staff and students.
- Maintains calendars.
- Sets up meetings, assists with meetings, provides meeting minutes, and assists with special events.
- Maintains confidential student records.
- Prepares letters, memos, and other correspondence.
- Answers phones.
- Prints and makes copies.
- Distributes mail.
- Processes purchase orders and check requests.
- Assists with managing the Student Affairs budget and general departmental purchases.
- Schedules travel for staff to include reconcile travel expenses.
- Maintains office supply inventory and orders supplies.
- Schedules and maintains Room Reservations on Outlook.
- Performs all other duties as assigned.
- Proficiency in MS Office to include Outlook, Word, Excel, etc.
- Excellent verbal and written communication skills.
- Excellent interpersonal communication skills.
- Excellent organizational skills.
- Excellent follow-through and assessment skills.
- Strong ability to multi-task.
- Proficiency to take initiative, self-motivator.
- Good problem-solving skills.
- Ability to be flexible and innovative.
- Ability to effectively work independently and in a team environment.
- Strong ability to maintain confidential environment.
- Ability to work effectively with individuals from diverse communities and cultures.
- Employee shall adhere to all applicable rules and regulations of the University, the Conference, and the NCAA .
Required Work ExperienceAt least two (2) years of related work experience in office setting.
Preferred Qualifications
- At least an Associate’s Degree or equivalent.
- Previous experience in a higher education setting.
- Bilingual skills in Spanish language.
- Previous budget management experience.
- Previous experience in database entry and management; preferably Banner.
Work Hours
- Monday through Friday 8am to 5pm with extended hours as needed, especially in the planning and execution of events, to meet departmental goals.
- UIWRSO personnel will be subject to the leave and holiday policies of the School of Optometry, which may differ from those of UIW .
- Ability to lift up to 10lbs for table set-up/tear-down at events.
- Ability to reach overhead, bend, squat to retrieve office/marketing/events/library materials.
- Ability to push/pull event/marketing carts holding up to 35 lbs.
- Ability to actively engage in events for extended periods of time.
- Ability to regularly move about campus and event venues to actively engage faculty, staff, and potential/current students, as well as attend meetings on and off campus.
Posting Number AS1948PO
Number of Vacancies 1
Job Type Full Time
Job Category Staff (non-exempt)
Desired Start Date 06/17/2024
Position End Date (if temporary)Reports to Assistant Dean for Student Affairs
Salary $37,000
Open Date 05/17/2024
Close DateOpen Until Filled Yes
Special Instructions to ApplicantNone.
EOEUIW is committed to a policy of equal opportunity in employment, without regard to race, color, sex, sexual orientation, citizenship status, national origin, age, marital status, disability, genetic information, gender identity or expression, veteran status, pregnancy, and religion (except in limited circumstances when religious preference is both permitted by law and deemed appropriate as a matter of University policy).
Title IXThis position is considered a “Responsible Employee” under Title IX federal regulations and “Mandatory Reporter” under Texas state law and the UIW Sexual Misconduct Policy. As a Mandatory Reporter, this position requires you as the employee to promptly report any incident that you witness or receive information about Title IX violations. These reporting responsibilities are set out in the UIW Sexual Misconduct Policy.
Job Summary
Full Time
$40k-50k (estimate)
05/22/2024
06/27/2024
universeonline.info
<25
The job skills required for Administrative Secretary include Written Communication, Problem Solving, Initiative, etc. Having related job skills and expertise will give you an advantage when applying to be an Administrative Secretary. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Administrative Secretary. Select any job title you are interested in and start to search job requirements.
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Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Administrative Secretary job description and responsibilities
Secretaries and administrative assistants do routine clerical and organizational tasks.
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Administrative assistants organize files, draft messages, schedule appointments, and help out other staff.
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Administrative assistants use a computer to create spreadsheets, compose messages, manage databases, and whip up presentations, reports, and documents.
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Most administrative assistants are responsible for clerical and organizational tasks like file organizing, scheduling appointments, assisting other staff members, and drafting correspondences or messages.
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Administrative assistants also use computers extensively to work with spreadsheets, create presentations and reports, and manage databases.
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Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Administrative Secretary jobs
Administrative assistants have distinct personalities.
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Knowing how to coordinate an office.
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Apply to support companies and organizations.
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Administrative Secretarys typically have full to-do lists and must be able to effectively manage their time to finish their duties by a set deadline.
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Sound judgment and decision-making skills are essential.
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Step 3: View the best colleges and universities for Administrative Secretary.
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