Job Summary:

The Administrative Assistant II works under the direction of the Executive Assistant. The position supports the Associate Dean of Research and provides administrative support to assigned research faculty and their lab personnel. This includes the processing of orders, travel, and completion of account reconciliations. The position uses initiative and judgment in a variety of administrative services. This position also requires the individual to coordinate, track, and follow through to completion assigned projects and activities.

Major Responsibilities / Duties / Critical Tasks:

• Orders supplies and equipment for lab personnel, and tracks status of all orders; completes renewal of memberships and any other required licenses.

• Completes domestic and foreign travel requests and organizes and prepares travel reimbursements ensuring compliance with state requirements.

• Maintains excel spreadsheets and accurately records orders. Performs monthly reconciliations of accounts.

• Answers the phone, delivers mail, coordinates, schedules, maintains Outlook calendars.

• Attends research meetings and records minutes.

• Assists in special projects and work assignments.

• Handles sensitive and/or confidential information and maintains a strict level of confidentiality.

• Adheres to internal controls established for the department.

• Completes other duties as assigned.

Accompanying Knowledge, Skills, Abilities and Competencies:

• Demonstrates analyzing and problem-solving skills.

• Excellent communication skills, both verbal and non-verbal.

• Proven organizational skills.

• Ability to multi-task in a fast-paced environment.

• Knowledge of Microsoft Office Products (Word, Excel, PowerPoint, Access Database, QuickBooks, etc.).

Required Education / Experience:

High School Diploma or equivalent.

Three (3) Years of related work experience.

Preferred Education / Experience:

Bachelor’s degree.