MU TITLE: Office Support Assistant IV
LOCATION: Boone County, Missouri
The University of Missouri (MU) Office of Extension and Engagement’s distinct land-grant mission is to improve lives, communities, and economies by producing relevant, reliable, and responsive educational strategies throughout Missouri. Our dedicated and knowledgeable faculty and staff collaborate with researchers and community leaders to develop and deliver programs that address the needs of Missourians including: educational attainment; environmental concerns; community, economic, business and workforce development; global food systems; and health systems. For more information about MU Extension and Engagement, please visit https://extension2.missouri.edu/.
The MU Extension 4-H Center for Youth Development provides leadership and expertise with developing communities of young people across Missouri who are learning citizenship, leadership, and life skills. 4-H is publicly supported by county, state, and federal partners, as well as private resources to enrich the learning experiences of both youth and adults. For more information about 4-H, visit http://4h.missouri.edu/.
The Missouri 4-H Foundation is a 501(c)(3) organization governed by an elected board of trustees. We are the private resource partner of the MU Extension 4-H Center for Youth Development. Founded in 1949, the Foundation secures and manages funds for Missouri 4-H, providing higher education scholarships, recognizing 4-H volunteers, and supporting the Missouri 4-H mission to engage youth as valued contributing members of their communities. For more information about the Missouri 4-H Foundation, visit http://4h.missouri.edu/foundation/.
This part-time position is an integral part of the MU Extension Advancement team supporting the fundraising efforts of the Missouri 4-H Foundation. Under the supervision of the Missouri 4-H Foundation Manager, the Administrative Assistant’s role focuses on providing administrative, fiscal and event support to the Missouri 4-H Foundation. A key responsibility is to help ensure accuracy and efficiency in Missouri 4-H Foundation gift processing and operations.
Key Responsibilities
Responsible for a variety of clerical and customer service support including answering phones, responding to email inquiries, and routing mail. Provides administrative support to the Missouri 4-H Foundation (Foundation) Board of Trustees. Coordinates logistics for board meetings, events, and conferences including travel arrangements, reservations, and meals. Must demonstrate an ability to work effectively with a variety of individuals and groups.
Responsible for processing all donations, preparing bank deposits, and providing accurate information to University of Missouri (MU) Advancement Records Management (ARM) to ensure proper receipts and gift acknowledgements are mailed in a timely manner. Must ensure Foundation and MU policies are followed, attention to detail and confidentiality is always demonstrated. Works closely with ARM to oversee and maintain confidential records of financial and in-kind donors, their giving histories, and other personal information. Conducts monthly reconciliations to ensure accurate coding and gift credit. Directly responds to donor inquiries related to gifts or donor records via phone or email.
Prepares all Foundation expense vouchers and oversees office supply and technology purchases, while adhering to Foundation and MU fiscal policies and procedures.
Assists with special projects including direct mail and email campaigns, tracking information and data, summarizing results, and providing necessary financial or organizational information for decision making. Special projects may involve knowledge of databases, spreadsheets, and project organizational skills.
Conduct all activities in accordance with the Civil Rights Acts, Title IX, Rehabilitation, Americans with Disabilities Act and local, state and region affirmative action plans.
As with all positions, involvement with other duties and responsibilities may be expected to support the mission and purpose of the Foundation.
LEADERSHIP RECEIVED AND EXERCISED
Administrative supervision is received from the Missouri 4-H Foundation Advancement Manager.
May mentor others in completing office and administrative duties.
CORE ATTRIBUTES FOR MU EXTENSION STAFF
Exhibit a high personal standard of excellence, be an effective team player, and demonstrate inclusivity, civility and respect for all.
Engage stakeholders and learners; maintain positive interpersonal relationships, and exhibit effective written and oral communication skills.
Operate with minimal guidance, and be a self-directed learner who is flexible and adaptable to changing environments.
UNIVERSITY INFORMATION
The University of Missouri, also known as Mizzou and MU, is the Flagship University of the four-campus University of Missouri system. It is the state’s land-grant university and one of the most comprehensive universities in the United States. MU’s broad undergraduate programs and its’ graduate, professional and research programs attract annual enrollment of more than 30,000 students. MU is centrally located in Columbia, MO, which is consistently ranked as one of America’s most livable cities. MU Extension programs are located on all four campuses and in 114 counties and St. Louis city.