Department:
SOM KC Internal Medicine - Gastroenterology and Hepatology
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Medicine-Gastroenterology
Position Title:
Administrative Assistant- Liver Center
Job Family Group:
Professional Staff
Job Description Summary:
Directly support the daily administrative functions of the Liver Center and Kansas Center for Metabolism and Obesity Research (KC-MORE), including scheduling and sending correspondence on behalf of the administrator and/or department. Prepares project and grant budgets for use in planning, policy making, and program evaluation. Compiles information, prepares reports, and is involved in implementing departmental policies.
Job Description:
Required Qualifications:
Education & Experience:
Bachelor's degree or any combination of education and relevant experience may substitute for the degree on a year for year basis.
Skills:
Microsoft Office, Communications, Scheduling, basic accounting
Preferred Qualifications:
Education:
Bachelor's Degree
Work Experience:
Experience in Higher Education setting and research
Skills:
Experience with Workday
Job Duties:
Central point of contact Liver Center research offices, 4th Floor Hemenway
Staff central phone line for Liver Center research teams
Support research office spaces
Distribute faxes and mail
Submit orders for IT, facilities, housekeeping
Liaise between research staff and KUMC cores
Perform supply purchasing in Workday for labs, offices, and new hires
Maintain monthly billing for FedEx, study visits and documents appropriate fees. Responsible for processing payments, reimbursements, invoices, hardware and software licenses, as well as outside vendor services and contracts
Manage divisional research distribution groups, invites, and send out communications to various teams (Zoom, Microsoft Teams, Blackboard) including monthly Pulmonary PI meetings.
Organize and update faculty CVs, lab certifications, training docs and maintain R and P drives as needed
Organize research conferences and assist in research/clinical/student Training Programs as needed
Manage Liver Center calendars including study visit, conference rooms, and team calendars as needed
Create and run data reports for grant deliverables and other reports as requested and work with the IMRO financial oversight team
Create spreadsheets, presentations, and administrative forms utilizing Microsoft Word, Excel, Outlook, and PowerPoint.
Perform other projects as assigned
Required Documents:
Resume/CV
Cover Letter
Employee Type:
Regular
Time Type:
Full time
Rate Type:
Hourly
Pay Range:
$22.00 - $33.00
Minimum
$22.00
Midpoint
$27.50
Maximum
$33.00
Application Instructions:
To learn more and apply online, please visit https://kumc.wd5.myworkdayjobs.com/en-US/kumc-jobs/job/Kansas-City-Metro-Area/Administrative-Assistant--Liver-Center_JR004804 or go to https://careers.kumc.edu/ and search for position number JR004804.
Applications must be submitted directly through the KU Medical Center website to be considered for this position. Any applications submitted via email or this website will NOT be reviewed or considered.
About KU Medical Center:
The University of Kansas Medical Centers mission is to educate exceptional health care professionals through a full range of undergraduate, graduate, professional, postdoctoral and continuing education programs in the schools of Medicine, Nursing and Health Professions. KU Medical Center also advances the health sciences through world-class research programs; provides compassionate and state-of-the-art patient care in an academic medical center environment; and works with communities in every Kansas county to improve the health of Kansans. Learn more at www.kumc.edu .
Benefits:
KUMC offers a range of great benefits that support employees and eligible family members. Our health insurance benefits begin on hire date and KUMC offers other exciting benefits such as paid parental leave, generous employer retirement contributions and other resources to improve health and well-being. For more information, please visit https://www.kumc.edu/human-resources/benefits.html
Can you also include the following EEO statement on all of our advertising locations: KU is an EO/AAE. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, genetic information or protected Veteran status. http://policy.ku.edu/IOA/nondiscrimination
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