Extra Help - Program Coordinator - UI Health Advancement

This Position is temporary, non-benefits eligible, and is limited to 900 hours.

Hiring Department: UI Health Advancement

Location: Chicago, IL USA

Requisition ID: 1024378

Posting Close Date: April 12, 2024

About the University of Illinois Chicago

UIC is among the nation’s preeminent urban public research universities, a Carnegie RU/VH research institution, and the largest university in Chicago. UIC serves over 34,000 students, comprising one of the most diverse student bodies in the nation and is designated as a Minority Serving Institution (MSI), an Asian American and Native American Pacific Islander Serving Institution (AANAPSI) and a Hispanic Serving Institution (HSI). Through its 16 colleges, UIC produces nationally and internationally recognized multidisciplinary academic programs in concert with civic, corporate and community partners worldwide, including a full complement of health sciences colleges. By emphasizing cutting-edge and transformational research along with a commitment to the success of all students, UIC embodies the dynamic, vibrant and engaged urban university. Recent “Best Colleges” rankings published by U.S. News & World Report, found UIC climbed up in its rankings among top public schools in the nation and among all national universities. UIC has nearly 260,000 alumni, and is one of the largest employers in the city of Chicago.

Description:

The UI Health Advancement is seeking an Extra Help- Program Coordinator that will work closely with the Executive Director, Donor Acquisition and Engagement, and other members of the UI Health Advancement team. The Program Coordinator will provide project management and administrative support for a growing Advancement program, with a focus on donor relations, stewardship, and communications. The individual in this role will help implement project and content management tools, complete basic project management functions, and provide a variety of administrative support services.

Duties & Responsibilities

• Work with the Executive Director and other team members to establish a project management system (using Wrike or a similar user-friendly application) including defined workflows and content approval processes.
• Document step-by-step instructions for various department functions, to aide in cross-training team members.
  Monitor progress for special projects and send reminders about key deliverables to keep work-plans on track
• Serve as a liaison with third party vendors.
• Manage scheduling, aligning calendars across departments and units.
• Attend to the logistics of meetings, including gathering documents, keeping minutes, and preparing agenda materials.
• Compose letters and routine correspondence.
• Prepare and submit expense reports.
• Maintain records of expenditure and assist with budgeting and financial reporting.
• Proofread and copy edit materials, ensuring they are high-quality and free of errors.
• Build plug-and-play templates for standard reports and donor communications.
• Assist with updating donor records in the database and other record-keeping as needed.
• Assist with special campaign and event logistics as needed.
• Perform other administrative duties as assigned.

Qualifications:

Minimum Qualifications

• Bachelor’s degree
• A total of one (1) year (12 months) in education, training and/or work experience in the area of specialization inherit to the position. (Master's Degree in an area consistent with the duties of the position may be submitted for one (1) year of work experience)
• Demonstrated and relevant experience, preferably in an advancement or fundraising office.

• At least two (2) years of relevant experience, preferably in an advancement or fundraising office.
• Professional experience in higher education, healthcare, and/or donor services
• Design skills, including experience with InDesign or similar software, a significant plus
• Strong project management skills
• Excellent writing skills, including the ability to understand and adhere to house style and brand guidelines
• Exceptional attention to detail
• Experience using MS Word and Excel.

For fullest consideration, please submit the application, cover letter, and resume by April 12, 2024.

The University of Illinois System is an equal opportunity employer, including but not limited to disability and/or veteran status, and complies with all applicable state and federal employment mandates. Please visit Required Employment Notices and Posters to view our non-discrimination statement and find additional information about required background checks, sexual harassment/misconduct disclosures, and employment eligibility review through E-Verify.

The university provides accommodations to applicants and employees. Request an Accommodation