University of Holy Cross is a Catholic, national, and comprehensive higher education institution known for the ability to balance liberal arts and sciences and nationally accredited professional programs.

The University is acclaimed for its individualized service to a diverse student body, the integration of mind and heart in the Marianite tradition, and the academic preparation for competent professionals in service to the larger community.

The University strives to live the mission through our core values of Excellence, Respect, Integrity, Inclusion, and Compassionate Service. Through these words, we educate the whole person in the true tradition of the Marianites of Holy Cross.

You are a part of our team. As a member of the team of UHC, you will be expected to contribute your talents and energies to improve the environment and quality of the University, as well as the constituencies of the University. In return, you will be given opportunities to grow and advance in your career.

University of Holy Cross is dedicated to:

• Providing students a quality education at the best price with the best service.
• Providing members of the team with wages and benefits comparable to others doing similar work within similar higher educational institutions and within the region.

The only things we require for employment, compensation, advancement, and benefits are performance and a good team attitude; however, all employment at UHC is "at will." No one will be denied opportunities or benefits on the basis of race, color, religion, sex, national origin, age, marital status, veteran's status, or disability that does not prohibit performance of essential job functions; nor will anyone receive special treatment for those reasons.

To join the University of Holy Cross team,

provide the requested information. This will be forwarded to the head of the search committee for the particular job you are applying. If your qualifications meet our needs, someone will contact you to set up an interview with the committee. If your qualifications do not meet the needs for that particular job, we do keep your information on file for six months in the event that another position would become available more suited to your qualifications.

UHC assures equal opportunity for all qualified persons without regard to race, color, religion, sex, national origin, age, handicap, marital status, or veteran's status in the admission to, participation in, or employment of its programs and activities.

Reports to: Dean of the College of Nursing and Health Sciences
Position Description
The Administrative Assistant must demonstrate commitment to the mission of the University to educate the minds and hearts of its students in alignment with the Marianite charism. This position is responsible for daily operations of the Department of Nursing, supporting faculty and student needs.

Major Duties for the Department of Nursing

• Preparation of annual reports including graduate and employee surveys.
• Responsible for typing and filing of faculty needs, faculty meetings, course requirements and clinical rotations needs.
• Maintain correspondence from the Department of Nursing to clinical agencies, accrediting bodies, current and potential nursing students, perspective faculty, etc.
• Preparation each semester of clinical attestation sheets for nursing students and faculty during each clinical rotation for various facilities.
• Update annually Nursing Student Handbook, Nursing Faculty Handbook, APRG Handbook, Nursing Advising Handbook.
• Ordering of laboratory equipment, supplies, graduate pins, student bars for the Department.
• Administer / score reading test and update file of reading scores at least 4 times a year.
• Coordinate TEAS testing at least once a semester.
• Preparation of admission applications/requests to the department.
• Prepare, validate and maintain clinical agency contracts.
• Organize and maintain a variety of confidential files in accordance with established policies and procedures. Selected examples:
  • Student files (must keep two files on every student in the Department)
  • Student clinical requirements (must record and file clinical requirements each semester on each student); includes drug screening prior to assignment at hospital, and verification of required health evidence (annual TB test, Hep B, MMR, Varicella, Influenza, CPR, health/liability insurance)
  • Course Syllabi files (maintain electronic file of course syllabi)
  • Course test files
  • Historical records (keep records for up to seven years)
  • Faculty files (maintain file on each faculty)
• Preparation, compilation and filing each semester of evaluations for each faculty, each course and all clinical agencies.
• Coordinate day of orientation for all new sophomore nursing students.
• Process paperwork required for LA State Board of Nursing (LSBN) for incoming sophomores and graduating seniors (annually).
• Prepare all background check information required of sophomores to be mailed to the LSBN.
• Prepare programs and certificates to be presented at the annual spring commissioning and nursing pinning ceremony.
• Assist with monitoring department budget and processing check requests and purchase requisitions.
• Audit Student Nurse Association financial records a minimum of twice an academic year.
• Meet with prospective students/parents to assist with recruitment.
• Coordinate nursing lab door security access.
• Perform any additional duties as assigned.

Duties for the College of Nursing and Health Sciences

• Advise current and prospective students in person/by phone for the Department of Nursing. Assign advisors and provide admission documentation to the advisors in the College of Nursing and Health Sciences.

Qualifications
The position requires a collaborative, compassionate student-centered attitude in accordance with the Marianite charism, exceptional interpersonal and customer service skills, excellent verbal and written communication skills, ability to work well under pressure, ability to multitask, ability to work effectively with a wide range of constituents, and strong ability to establish and manage priorities and deadlines.

Equal Opportunity
The University of Holy Cross assures equal opportunity for all qualified persons without regard to race, color, religion, sex, national origin, age, handicap, marital status, or veterans’ status in the admission to, participation in, or employment of its programs and activities. Applicants who meet the qualifications listed above are invited to submit a complete application packet, consisting of a cover letter, resume, and three letters of recommendation to Melanie Erlinger, merlinger@uhcno.edu in a single submission. Incomplete application packets will not be considered.