About Us

Are you ready to join a community leading in innovative teaching and learning? Kennesaw State University is one of the 50 largest public institutions in the country. With our growing enrollment and global reach, we are enjoying increased prominence among Georgias colleges. We offer more than 150 undergraduate, graduate, and doctoral degrees to over 43,000 students. Our entrepreneurial spirit, high-impact research, and Division I athletics also draw students from throughout the region and from 92 countries across the globe. Our universitys vibrant culture, career opportunities, and rich benefits make us an employer of choice. We are searching for talented people to join our mission. Come to KSU and find your passion.

Location

Our Kennesaw campus is located at 1000 Chastain Road NW, Kennesaw, GA 30144.

Department Information

DEPARTMENT SPECIFIC TASKS AND RESPONSIBILITIES:

1. Serves as a Campus Security Authority as defined by the Jeanne Clery Disclosure of Campus Security Police and Campus Crimes Statistics Act (Clery Act)

2. Assists with data entry budget tracking for fuel and car wash receipts

3. Assists Police staff with Special Payment Request (SPAR) forms and tracks overtime earned in Excel

4. Tracks and logs attendance for Office of Emergency Management training classes and notifies attendees of meeting times

5. Performs data entry for emergency phone and lights for both campuses

6. Serves as liaison to Telnet for needed repairs

7. Collects building locking log information from campus partners and provides weekly list to Public Safety personnel

8. Collects weekend activities from campus partners and sends event list to Public Safety personnel

DEPARTMENT SPECIFIC KNOWLEDGE, SKILLS, AND ABILITIES*:

* Exercise ability to liaise between parties

* Acute knowledge of budget operations

* Proficient in data entry

* Demonstrate high levels of customer service

Job Summary

Performs administrative, clerical and office support responsibilities. Supports assigned leaders, departments and/or units.

Responsibilities

KEY RESPONSIBILITIES:

1. Performs standard administrative duties in support of the assigned department, division, unit and/or location

2. Serves as an administrative resource for all faculty, staff and guests visiting assigned department, division, unit and/or location and provides assistance as needed

3. Creates, prepares and proofreads emails, memos, correspondence, reports, and other documents or communications as requested

4. Responsible for answering office phone providing information and/or transferring/redirecting calls to the appropriate contact

5. Assists with coordinating and scheduling departmental meetings and events, as directed; secures space, equipment, food, and assists with the event as needed

6. Manages all incoming and outgoing mail including UPS, FedEx and DHL domestic and international shipping needs for the office

7. Monitors and assesses office equipment, stationery and supply needs and orders items as needed, including seeking proper authorization for items requiring prior approval

8. Assists with records management including filing, correspondence, analyzing data, tracking and archiving files

9. May maintain department purchasing card (PCard), cash and/or credit card

Required Qualifications

Educational Requirements

High School diploma or equivalent

Required Experience

One (1) year of related administrative, office or clerical experience

Preferred Qualifications

Additional Preferred Qualifications

Experience providing administrative support for large teams

Previous experience in higher education

Preferred Educational Qualifications

An undergraduate or advanced degree from an accredited institution of higher education in a related field

Knowledge, Skills, & Abilities

ABILITIES

Able to utilize standard office equipment and multi-line telephone system

Able to deal with multiple tasks or projects at one time meeting assigned deadlines

SKILLS

Excellent interpersonal, initiative, teamwork, problem solving, independent judgment, organization, communication (verbal and written), time management, project management and presentation skills

Proficient with computer applications and programs associated with the position (i.e. Microsoft Office suite)

Strong attention to detail and follow up skills

Strong customer service skills and phone and e-mail etiquette

Equal Employment Opportunity

Kennesaw State University is an Equal Employment Opportunity Employer. The University is committed to maintaining a fair and respectful environment for living, work and study. To that end, and in accordance with federal and state law, Board of Regents policy, and University policy, the University prohibits harassment of or discrimination against any person because of race, color, sex (including sexual harassment, pregnancy, and medical conditions related to pregnancy), sexual orientation, gender identity, gender expression, ethnicity or national origin, religion, age, genetic information, disability, or veteran or military status by any member of the KSU Community on campus, in connection with a University program or activity, or in a manner that creates a hostile environment for members of the KSU community.

For additional information or to file a complaint under the provisions of this policy, students, employees, applicants for employment or admission or other third parties should contact the Office of Institutional Equity at English Building, Suite 202, eeo@kennesaw.edu, or by making a report here.

Other Information

This is not a supervisory position.

This position does not have any financial responsibilities.

This position will not be required to drive.

This role is not considered a position of trust.

This position does not require a purchasing card (P-Card).

This position will not travel

This position does not require security clearance.

Background Check

* Standard Enhanced

Per the University System of Georgia background check policy, all final candidates will be required to consent to a criminal background investigation. Final candidates may be asked to disclose criminal record history during the initial screening process and prior to a conditional offer of employment. Applicants for positions of trust with screening results which confirm a disqualifying criminal history will be immediately disqualified from employment eligibility.

All applicants are required to include professional references as part of their application process. Some positions may require additional job-based screenings such as motor vehicle report, credit check, pre-employment drug screening and/or verification of academic credentials.

https://www.usg.edu/hr/assets/hr/hrap_manual/HRAP_Background_Investigation_Employment.pdf