The Administrative Assistant for Engineering and Construction Projects provides administrative support to the Project Manager and project team on a contract to hire basis. They are responsible for organizing and maintaining project files, tracking the status of projects, providing data entry, and producing monthly progress reports. They also answer phones, direct calls, sort incoming mail, and collect and distribute client bills and invoices. In addition, they type memos, correspondence, reports, and other documents as requested, coordinate travel arrangements, prepare outgoing mailings, reserve conference rooms, and schedule client interviews and presentations.

Essential Duties and Responsibilities:

• Organize and maintain project files, filing system, and project communications.
• Provide data entry for projects.
• Track status of projects and produce monthly progress reports.
• Update record copies, engineering project documentation, and changes.
• Provide information to facilitate questions regarding projects and prepare research information.
• Record minutes from Project Manager/team meetings.
• Answer phones and direct calls.
• Sort incoming mail.
• Collect and distribute client bills and invoices.
• Type memos, correspondence, reports, and other documents as requested.
• Coordinate travel arrangements and any other internal services for various project needs.
• Prepare outgoing mailings and labels, including e-mail and fax.
• Reserve conference rooms and coordinate client, vendor, and/or supplier presentations, meetings, and interviews, including set-up and cleanup.
• Schedule and set-up client interviews, presentations, and other meetings as requested.
• Order and maintain supplies.
• Update the project calendar and roster.
• Assist in clericals needs on projects.
• Maintain data entry of project contact list and project execution plans.
• Other duties as assigned.

Desired Skills and Experience:

• High school diploma or equivalent.
• Minimum of one year applicable office/clerical experience preferred.
• Proficient in Microsoft Word, Excel, Access, and PowerPoint required.
• Other relevant software skills a plus.
• Excellent organizational and time management skills.
• Strong attention to detail.
• Excellent written and verbal communication skills.
• Ability to work independently and as part of a team.
• Ability to meet deadlines and handle multiple projects simultaneously.

Job Types: Full-time, Contract

Pay: $22.00 - $24.00 per hour

Expected hours: 40 per week

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• Clerical: 1 year (Preferred)

Shift availability:

• Day Shift (Required)

Ability to Commute:

• Bloomington, MN (Required)

Work Location: In person