Job Description

• Ultimate Staffing is seeking a part time Operations Specialist in Syracuse, NY. The role is responsible for operational support duties such as processing and scanning incoming and outgoing mail;
• maintaining a file storage system; assisting with in-house moves; assisting with the requisition and management of office supplies;

photocopying and ensuring copiers are fully operational.

Hourly : $19.00, 5 hours a day Monday, Tuesday, Wednesday, & Thursday

Connect at 860.524.5573 or email your resume to

Operations

• Sort, open, date stamp, receipt and / or scan, and distribute incoming mail
• Process forwarded and returned mail
• Receive and distribute UPS, Federal Express and other carrier packages
• Sort, stuff and mail envelopes for various bulk mailings
• Process outgoing mail and overnight requests preparing outgoing mail for pick-up
• Ensure that there is sufficient money in postage account
• Administer off-site client file storage
• Coordinate stationary and other printing functions with outside vendors
• Order and stock office supplies
• Distribute faxes throughout the day, including uploading necessary documents to OnBase
• Match / staple all shipping receipts with monthly invoices and submit to Accounting within 5 days of receiving invoice
• Provide phone coverage for multiple phone lines
• Provide front-desk assistance by greeting and directing visitors in a professional, pleasant and timely manner
• Photo copy files and other material as requested
• Ensure copiers are fully operational
• Email building management when necessary for office maintenance
• Develop and maintain effective relationships and communication with co-workers, management, clients and vendors
• Participate in special projects as needed and perform other related job functions as required

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status.

We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.

To apply please email your resume to [email protected]