Job Description

Our client in Boca Raton is seeking an Administrative Assistant to support their fast-paced, sales & leasing teams. The coordinator will be tasked with communicating with vendors, tenants, relators and leasing administration to quickly respond to tenant related issues. This will include but not be limited to preparing and tracking purchase orders, assist with move-in and move-out paperwork and coding of vendor invoices.

To be considered you would need a minimum of two years administrative experience in a fast-paced environment; at least one year of experience within industry preferred. The position is full-time and requires a candidate to work traditional hours. There is no over time, is a casual environment and really an enjoyable place to work!

Client is actively interviewing! Please apply if you are available immediately, can work a traditional full-time schedule and can commit to working 100% on-site. No remote options.

Responsibilities of the Coordinator role include:

• Provide administrative and general support
• Work with property managers on administrative tasks for tenant improvements, move-ins and move-outs and capital projects
• Assist in recording property inspections and perform initial review and coding of vendor invoices
• Handle all COI requests and the permit applications
• Perform all other office tasks

Qualifications:

• At least one year of professional experience of administrative support
• Ability to prioritize and multitask
• Excellent written and verbal communication skills
• Strong attention to detail
• Strong organizational skills
• Proficient in MS Office Suite, including MS Excel

If you are interested in a growing your career, please apply above or email your resume (in Word) to or apply online at www.ultimatestaffing.com. Should you meet the qualifications of the above position you will be contacted for interview.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance.