70% IDPH Projects

• Project management of Illinois Department of Public Health (IDPH) Internship Program
• Ensure scope, deliverables, and milestones are achieved
• Manage blogs, forms, interviews, and other documents to ensure job postings, screening, interviews, placement, and follow up for IDPH internship applications occurs in a timely and efficient manner
• Review application materials, schedule and perform interviews with applicants, and assist with placement
• Ensure verification of students' academic standing at beginning and throughout internship
• Outreach to and upkeep of contact lists related to career advisors at all colleges and universities across the state of Illinois
• Analysis of process improvement of IDPH Internship program
• Create and update reports on program metrics including but not limited to, the number of internships available, filled, applicants, academic year, university or college
• Track and escalate any concerns from IDPH supervisors and students
• Create and manage evaluations from supervisors and students at completion of internship
• Assist with indoor air quality improvement projects, including air purifier logistics, school outreach, and health impact data collection
• Manage data collection and assist with preparation for new IDPH projects
• Assist with tracking deliverables and milestones for IDPH Office of Disease Control projects

20% Research Coordination

• Coordinate research projects and activities, facilitate meetings, and track project details and timelines
• Manage SHIELD Illinois funding opportunities and obtain project updates
• Respond to requests for SHIELD data or access to IDPH or ISBE data
• Track publications from PIs receiving SHIELD funding or using SHIELD data
• Assist with proposal development efforts including, but not limited to, managing timelines, planning, writing, acquiring supporting documents and data, proposal drafting, and editing
• Identify resources that strengthen proposals and research activities
• Ensure compliance with research activities
• Communicate progress with project stakeholders, researchers, and leadership, especially at key review points

10% Administration

• Facilitate the usage of project and portfolio management software
• Assist with overseeing and mentoring student workers working on assigned projects
• Respond to critical requests for information during and outside of normal business hours, as needed
• Create and deliver high-quality written and verbal reports in support of individual projects or the operations of the unit as requested
• Perform operational tasks in support of the unit. This includes reporting, planning, documenting, and data collection/assessment on other projects as needed
• Other tasks or duties as assigned