Summary
The Civil Division, Office of Human Resources is seeking an enthusiastic and motivated intern to work in a fast-paced team environment. The ideal candidate for this position is self-motivated and willing to learn all facets of staffing and recruitment. The successful candidate will be given a variety of entry level duties selected to broaden skills and provide experience for progressively more complex work.
This job is open to
Students
Current students enrolled in accredited educational institutions from high school to graduate level. Includes internships, pathways and other student programs.
Clarification from the agency
This announcement is open to individuals who are enrolled in, or accepted for enrollment, in a degree-seeking program, at least half-time, leading to a degree or graduate/professional certification.
Duties
As a GS-0299-04/05- HR Student Trainee, your typical work assignments may include the following:
Resolving standard inquiries regarding application status or application issues.
Posting attorney vacancy announcements using an automated system.
Receiving applicant inquiries via phone and/or email.
Preparing paperwork to bring new hires on board.
Providing support to HR specialists involved in staffing, recruitment, and classification.
Creating and maintain information regarding hiring.
Responding to inquiries and provides HR information concerning standard processing procedures and requirements related to recruitment, staffing and classification.
As the federal agency whose mission is to ensure the fair and impartial administration of justice for all Americans, the Department of Justice is committed to fostering a diverse and inclusive work environment. To build and retain a workforce that reflects the diverse experiences and perspectives of the American people, we welcome applicants from the many communities, identities, races, ethnicities, backgrounds, abilities, religions, and cultures of the United States who share our commitment to public service.
Requirements
Conditions of Employment
You must be a United States Citizen or National.
You must successfully pass a security/background investigation and drug screening.
Selective Service registration is required, see the announcement for full details.
Under Pathways Internship regulations, you must be enrolled in a degree-seeking program of study at a university, college, or trade school, at the time of application and during your appointment.
Must sign a Pathways Internship Program Participant Agreement.
Must maintain status as a current student.
Must provide verification of academic status (transcript) at the end of each academic term.
Qualifications
This vacancy is open to CURRENT STUDENTS, enrolled in, or accepted for enrollment in, a degree-seeking program at a college, university, vocational school, or other professional certification program, on a basis of at least half-time, as defined by your academic institution.
You must continue to be enrolled in the degree-seeking program during your appointment. Upon the successful completion of program requirements, you may be eligible for conversion to a permanent position (or, in some limited circumstances, to a term position lasting 1-4 years), pending agency approval. In addition, if you are appointed to a position under this program, you will need to complete a requisite number of work and training hours, based on the agreement you will complete with your hiring office and the agency Pathways program coordinator.
To learn more about the specific requirements and conditions of the Pathways Internship program, please see the USAJOBS Students & Recent Graduates page, or the OPM Pathways Program site.
In addition to the requirements above, you must also meet the specific qualifications requirements for this announcement and the occupational series and grade of this position as described in the Qualifications section below. Please pay careful attention to the entire announcement to ensure you understand these important requirements.
To qualify for the position of Student Trainee (Human Resources) (GS-0299-4/5), you must meet the basic qualification requirements listed below AND possess the required specialized experience specific to this series and grade.
To qualify for the GS-4, You must have one year of general experience: Providing clerical, office, or other work that indicates your ability to acquire the particular knowledge and skills needed to perform the duties of a Human Resources Trainee.
or
2 years above high school. This education must have been obtained in an accredited business, secretarial or technical school, junior college, college or university. One year of full-time academic study is defined as 30 semester hours, 45 quarter hours, or the equivalent in a college or university, or at least 20 hours of classroom instruction per week for approximately 36 weeks in a business, secretarial, or technical school.
or
Combining Education and Experience: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements.
To qualify for the GS-5, You must have one year of specialized experience that is equivalent to the GS-4 level: performing various administrative and clerical support activities such as answering phones and distributing mail, updating databases or spreadsheets, preparing documents, and operating office automation equipment, including personal computers, printers, copiers, fax, calculators, etc.
or
Completion of four (4) academic years of post-high school study (undergraduate) leading to a bachelor's degree or equivalent degree.
or
Combining Education and Experience: Equivalent combinations of successfully completed post-high school education and experience may be used to meet total experience requirements.
You must meet all qualification requirements by the closing date of this announcement, 03/25/2024.
Your resume must support your responses to the online questionnaire and the qualification requirements. Failure to do so may result in an ineligible rating.See the Required Documents section for important notes about what must be included in your resume.
Education
If you are relying on your education to meet qualification requirements:
Education must be reviewed and certified by an accrediting institution recognized by the U.S. Department of Education in order for it to be creditable toward your qualifications. Therefore, you should provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Foreign Education: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.For more information about this requirement, please visit the U.S. Department of Education website for Foreign Education Evaluation.
All documentation must be in English or include an English translation.
Additional information
Preference Eligible Veterans and Military Spouses: If you are entitled to veteran's preference due to your military service or the service of a qualifying spouse or family member, you must provide the appropriate verification documents, which may include a DD-214 Member Number 4 Copy, an SF-15 Application for 10pt Veterans Preference, a VA Disability Letter, and/or Permanent Change of Station (PCS) orders. The specific documents you need to provide depend on whether you are claiming a 5- or 10-point preference for yourself or as a qualifying family member. Please see USAJOBS Veterans Preference for more details.
DOJ EEO Statement/Policy: https://www.justice.gov/jmd/page/file/1394116/download
Selective Service: If you were born male, on or after December 31, 1959, you must certify that you have registered with the Selective Service System, or are exempt from having to do so under the Selective Service Law. Additional information is found at: www.sss.gov.
Reasonable Accommodation Requests: If you believe you have a disability (i.e., physical or mental), covered by the Rehabilitation Act of 1973 as amended and Americans with Disabilities Act 1990 as amended, that would interfere with completing the USA Hire Competency Based Assessments, you will be granted the opportunity to request a reasonable accommodation in your online application. Requests for Reasonable Accommodations for the USA Hire Competency Based Assessments and appropriate supporting documentation for Reasonable Accommodation must be received prior to starting the USA Hire Competency Based Assessments. Decisions on requests for Reasonable Accommodations are made on a case-by-case basis. If you meet the minimum qualifications of the position, after notification of the adjudication of your request, you will receive an email invitation to complete the USA Hire Competency Based Assessments. You must complete all assessments within 48 hours of receiving the URL to access the USA Hire Competency Based Assessments, if you received the link after the close of the announcement. To determine if you need a Reasonable Accommodation, please review the Procedures for Requesting a Reasonable Accommodation for Online Assessments here: https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire
Benefits
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Once the job opportunity announcement closes (at 11:59 pm ET on03/25/2024), a review of your resume and supporting documentation will be conducted, the information will be compared against your responses to the assessment questionnaire to determine your eligibility for Federal employment, and then whether you are qualified for this particular position.
You will be evaluated based on how well you meet the qualifications listed in this vacancy announcement. Your qualifications will be evaluated based on your application materials (e.g., resume, supporting documents), the responses you provide on the application questionnaire, and the result of the online assessments required for this position. You will be assessed on the following competencies (knowledge, skills, abilities, and other characteristics):
Accountability
Attention to Detail
Customer Service
Decision Making
Flexibility
Integrity/Honesty
Interpersonal Skills
Learning
Reading Comprehension
Self-Management
Stress Tolerance
Teamwork
In order to be considered for this position, you must complete all required steps in the process. In addition to the application and application questionnaire, this position requires an online assessment. The online assessment measures critical general competencies required to perform the job.
The assessment includes a cut score based on the minimum level of required proficiency in these critical general competencies. You must meet or exceed the cut score to be considered. You will not be considered for the position if you score below the cut score or fail to complete the assessment. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration.
Please Note: Additional selections may be made from this announcement for up to 90 days should additional similar openings occur in this, or any other office within DOJ.
Required Documents
The following documents are REQUIRED for this vacancy.
You must submit these documents with your application to be considered.
Resume
Transcript
IMPORTANT RESUME INFORMATION: Your resume must contain detailed information about your past employment, education, and qualifications. You should also include unpaid work experience (volunteer work) as well, we may be able to credit you for this experience. If you're unsure about what to include in your resume, please review the USAJOBS Resume Writing Tutorial on YouTube.At a minimum, your resume must list each of the following items for every employment referenced: 1) position title,, 2) employer name and contact information, 3) start and end dates (including month and year), 4) a detailed list of duties performed, accomplishments, and your highest salary (or grade/step) achieved. 5) If you are requesting a reasonable accommodation to the USA Hire Competency Based Assessments, submit documentation to support your request, including the Reasonable Accommodation Request Form found here. (https://help.usastaffing.gov/Apply/index.php?title=Reasonable_Accommodations_for_USA_Hire)
The following documents are ACCEPTED for this vacancy:
Cover Letter
DD-214/ Statement of Service
Disability Letter (Schedule A)
Disability Letter (VA)
Performance Appraisal
Resume
SF-15
SF-50/ Notification of Personnel Action
Transcript
These are documents that may be required for some applicants, based on what eligibility you are applying for or if you are using education to qualify. The list below provides additional information describing common documents that are accepted and provides a link to learn more about the specific details of that type of documentation.
Veterans Preference: When claiming a veteran-related preference eligibility, you must submit specific documents based on the type of preference claimed. You may need to submit any of the following forms: SF-15 (Application of 10-point Veterans Preference), DD-214 (Certificate of Release or Discharge from Active Duty), and a VA Disability Letter. If you're a military spouse, you may need to submit these documents from your qualifying spouse, and you may also have to submit PCS orders (Permanent Change of Station) for the spouse. Please see VETERANS or MILITARY SPOUSES on USAJOBS for more information...
Transcripts & Education: When using education to qualify, please submit an official or unofficial transcript from your institution that shows full credit hours and course information. Avoid submitting protected PDF files as these may contain security features that prevent DOJ from viewing the document.
NEED HELP?
If you need help submitting your documents, please review the Applicant Site, Documents page. If you need help understanding document requirements, contact Brandon Cox at brandon.l.cox@usdoj.gov or 202-598-9544 during normal business hours. If you're having difficulty with your application or document submission, don't wait until the last minute, contact us right away so we can help you before the announcement closes.
How to Apply
To apply for this position, you must complete the online application questionnaire and submit your supporting documentation. Your complete application package must be submitted by 11:59 PM (EST) on 03/25/2024 to receive consideration.
1. To begin the application process, click the Apply Online button.
2. Answer the questions presented in the application and attach all necessary supporting documentation.
3. Click the Submit Application button prior to 11:59PM (ET) on the announcement closing date.
4. After submitting an online application, you will be notified whether or not you are required to take additional online assessments through the USA Hire Competency Based Assessment system. This message will be delivered to you via email notification. The email may be routed to your "Spam" or "Junk" folder.
5. If you are asked to take the USA Hire Competency Based Assessments, you will be presented with a unique URL to access the USA Hire system. Access to USA Hire is granted through your USAJOBS login credentials. Be sure to review all instructions prior to beginning your USA Hire Assessments. Click here for Computer System Requirements (https://help.usastaffing.gov/Apply/index.php?title=USA_Hire_System_Requirements) 6. Note, set aside at least 3 hours to take these assessments; however, most applicants complete the assessments in less time. If you need to stop the assessments and continue at a later time, you can re-use the URL sent to you via email and also found on the Additional Application Information page that can be located in the application record in your USAJOBS account. To update your application, including supporting documentation, at any time during the announcement open period, return to your USAJOBS account (https://my.usajobs.gov/Account/Login). There you will find a record of your application, the application status, and an option to Update Application. This option will no longer be available once the announcement has closed.
To verify the status of your application both during and after the announcement open period, log into your USAJOBS account:
https://my.usajobs.gov/Account/Login. All of your applications will appear on the Welcome page. The application record in your USAJOBS account provides an Additional Application Information page that provides information regarding the documentation you submitted and any correspondence we have sent related to this application, including the invitation to take the USA Hire assessment. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://www.usajobs.gov//howto/application/status/.
If you would like to preview the assessment questionnaire, please see: https://apply.usastaffing.gov/ViewQuestionnaire/12347021 If you need help with the application process, please see the USAJOBS Site (for everything on the USAJOBS-side), or the Application Manager Site (for everything on the DOJ-side). Regrettably, the Department of Justice cannot assist you with USAJOBS account issues. If you contact us for assistance and the problem is related to your USAJOBS account, we will have to direct you to USAJOBS to remedy the issue.
REASONABLE ACCOMMODATIONS: If you are unable to apply online due to a disability or overseas active duty deployment, you must request an alternative application, which is available from the Human Resources Office. Please contact Brandon Cox at brandon.l.cox@usdoj.gov or 202-598-9544 to discuss your situation. Accommodations are reviewed on a case-by-case basis.
Agency contact information
Brandon Cox
Phone
202-598-9544
Fax
202-514-7968
Email
brandon.l.cox@usdoj.gov
Address
Civil Division
1100 L Street, NW
Washington, DC 20530
US
Next steps
Based on your application and your responses to the application questionnaire, you may be presented with instructions on how to access the USA Hire system to complete the online assessments. The online assessments must be completed within 48 hours following the close of this announcement. You will have the opportunity to request a testing accommodation for the assessment should you have a disability covered under the Americans with Disabilities Act (ADA).
Your assessment results will be kept on record for one year and used toward future positions for which you might apply that require the same assessments. To be considered for the position, you must meet all qualifications, including meeting or exceeding the cut score on the required assessments.
You will receive e-mail notifications as your application status is updated by DOJ. However, you can also see your application status any time by logging in to your USAJOBS account and looking on the "Applications" page. Click the position title to expand the display for each application in the list. Click here to learn more about checking your application status, or see what each application status means.