• Provides administrative support to the client leadership team, to include first drafts of correspondence, reports, and meeting materials; first drafts of presentations; travel arrangements and preparation of expense reports; extensive scheduling and calendar management; research projects; office and project support to facilitate the leadership team’s productivity during times of business travel; screen and return phone calls; make copies; scan materials; and other tasks as requested.
• Help the Executive stay on track with tasks and when necessary, assist with prioritization of tasks
• Schedule meetings and appointments and manage travel itineraries
• Maintain an organized filing system of paper and electronic documents
• Uphold a strict level of confidentiality
• Develop and sustain a level of professionalism among staff and clientele
• Manage the organizations Action list as tracked by upper-level executives
• Assist with conducting inventory audits
• Develop and support internal organizational systems, including project management tools for the leadership team, contract management system, and ethics and compliance tools.
• Assist with preparation of quarterly dashboard reports and review and edit other materials for Board packets.
• Office administration, including interfacing with building POCs and any related actions required
• Assist other company administrative staff with special projects related to Board meetings, shareholder events, staff meetings, and other office functions.
• Recruiting and hiring staff support
• All other duties as assigned.

• Top Secret Clearance Required
• 3 years of progressive administrative experience directly supporting a senior executive
• Experience providing administrative support to senior executives
• Must be able to manage multiple competing demands and high-volume projects and deadlines with no decrease in productivity in an often fast-paced work environment.
• Strong computer skills with a high proficiency with the Microsoft Office Suite, Microsoft SharePoint, and Adobe products; willingness to learn new programs and software.
• Excellent interpersonal skills: must be a self-starter and be able to work independently and interact effectively with all levels of the organization.
• Excellent oral and written communications skills.
• High ethical standards and the ability to maintain confidential information.
• Excellent organization and multi-tasking skills, detail oriented, and show care and concern for final work product.
• Must have manual dexterity to operate computer keyboard and standard office equipment.
• Minimum bachelor’s degree from an accredited college or university in a relevant field. (Experience can be used as substitute).

Job Summary