Job Summary

This position serves an important and integral role in managing the day-to-day operations of NMPA’s office and providing direct administrative support to the CEO and EVP/GC at NMPA. The Director serves as day-to-day liaison NMPA’s technology, payroll, insurance and finance vendors, organizes and coordinates executive and board outreach efforts, handles special projects and office manager duties.

Key Responsibilities

· Manages invoices, payment reconciliation and weekly accounts payables and liaises with the National Music Publishers Association outside CFO;

· Assist in management of payroll and liaises with outside vendor;

· Works with outside technology vendors to ensure continued high level technology support to office and manage IT projects, including working to provide new laptops to employees where needed.

· Maintains CEO and EVP executives’ schedules, appointments and travel arrangements; answers and manages incoming calls, prepares/proofreads correspondence, prepares expense reports for executives, and provides administrative support as needed;

· Prepares/compiles materials and provides administrative support for quarterly Board meetings and association events and liaises with the executive assistants of board members to coordinate travel and preparedness;

· Assists with new-hire onboarding;

· Monitors and orders office supplies, maintains office equipment, distributes mail, accepts deliveries, serves as building liaison and performs other duties as assigned.

Qualifications

· A self-starter who enjoys working in a small, entrepreneurial environment that is mission-driven, results-driven and community-oriented;

· Exceptional attention to detail and accuracy;

· Excellent organizational skills with the ability to think proactively;

· Resourceful and able to work independently on projects from conception to completion;

· Excellent written and verbal communication skills;

· Experience building relationships with internal and external stakeholders;

· A proven track record for balancing multiple priorities with overlapping deadlines and the ability to shift;

· focus between competing demands;

· Confidentiality, discretion and good judgement.

Education and Professional Experience Requirements

· Bachelor's degree required;

· Three or more years in senior-level administrative support role;

· Strong technical proficiency in MS Office products (Outlook, Word, Excel and PowerPoint) and Adobe Acrobat, basic knowledge of social media apps, and able to learn new software applications with relative ease.

Interested applicants should email RESUMES@NMPA.ORG

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Ability to Relocate:

• Washington, DC 20036: Relocate before starting work (Required)

Work Location: In person