We are always seeking talented, motivated, growth-minded, and creative individuals. Our firm is committed to providing employee support and advancement, while embracing inclusion and innovation as keys to a stronger future.
We invite you to explore the position below and to submit your application to join our team!
Job Summary:
The Office Coordinator is responsible for ensuring the smooth operation of assigned office on a day-to-day basis. The Office Coordinator will work closely with the Regional Office Administrator (ROA) and other identified individuals and/or teams on office operations including, facilities, mail services, hospitality, reception, security, records, soft IT (hardware), and administrative support.
Essential Duties and Responsibilities:

• Assist with planning and execution (e.g., catering coordination and event setup) of internal office events including receptions, staff appreciation, Week of Service, social events, and on-site client meetings and events.
• Support ROA by acting as a liaison with building management on security, maintenance, and building updates.
• Coordinate with Office Services, Records, and IT staff to ensure appropriate completion of tasks needing onsite assistance.
• Handle all office services, including mail, copying, scanning, binders, etc. in office locations where Epiq staff are not present.
• Assist with managing office assignments and moves.
• Assist with space allocation for visiting attorneys and meetings and provide local office information to visitors.
• Process office invoices, expense reports, and check requests in Chrome River
• Assist with office-specific aspects of new hire onboarding, including greeting new hires, obtaining access badges, assuring parking arrangements, and reviewing local office information.

Knowledge, Skills and Abilities:

• Detail-oriented with excellent organizational skills.
• Ability to adapt in a fast-paced, constantly changing environment.
• Excellent interpersonal skills and ability to work effectively with all levels of personnel.
• Strong knowledge of Microsoft Office Suite, conference room booking software, EMS, and Chrome River.
• Superior customer service skills and problem-solving ability.
• Ability to multi-task, meet deadlines, and shift priorities quickly.
• Ability to work independently and in a team setting.
• Physical ability to lift and move up to 25 lbs. and reach objects up to 8 feet high.

Education and/or Experience:

• Associates degree in business; equivalent combination of training, education, and experience to perform the responsibilities of the position may be considered.
• Minimum of two (2) years of experience in office operations or related field.
• Experience in a medium to large law or professional services firm preferred.

#LI-Onsite
The Firm will comply with any applicable city or state workplace mandates in effect in regards to Covid-19.
This position description is intended to describe the general content of and requirements for the performance of the job. The statements contained in the position description are not necessarily all-inclusive and additional duties and responsibilities may be assigned as determined by business needs.
This position description does not constitute a written or implied contract of employment.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
California Applicants: Please visit our Privacy Notice and Notice at Collection to learn about our information practices in the Job Application and Employment context.
Equal Employment Opportunity
Troutman Pepper adheres to a policy of equal opportunity and will make all employment decisions, which include hiring, promotion, transfer, demotion, evaluation, compensation and separation, without regard to race, color, religion, sex, age, sexual orientation, gender identity or expression, national origin, pregnancy, citizenship, disability, genetic information, marital or armed forces status and any other classification as protected by law.
Compensation is dependent on several factors, such as position, location, education, training, and/or experience.
Hiring Salary Range:
$50,000.00 - $70,000.00