SUMMARY

We are looking for an Executive Assistant to perform a variety of administrative tasks and support our company’s CEO. Executive Assistant’s responsibilities include managing calendars, making travel arrangements and preparing expense reports. To be successful in this role, you should be well-organized, have great time management skills and be able to act without guidance. Ultimately, you will contribute to the efficiency of our business by providing personalized and timely support the CEO

POSITION REQUIREMENTS

• Excellent MS Office Suite – 3 years (preferred)
• Experience with Wordpress and Web Design (preferred)
• Executive Assistant, Personal Assistant or similar role – 1 year (preferred)
• Associate’s Degree (preferred)
• Outstanding organizational, administrative and time management skills
• Familiarity with office equipment and applications (e.g. e-calendars and copy machines)
• Excellent verbal and written communications skills
• Discretion, integrity, professionalism and confidentiality

POSITION RESPONSIBILITIES

• Act as the point of contact for the CEO
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and schedule meetings
• Make travel and accommodation arrangements
• Track daily expenses and prepare weekly, monthly or quarterly reports
• Oversee the performance of other clerical staff
• Manage office supply inventory
• Format information for internal and external communication – memos, emails, presentations, reports
• Take minutes during meetings
• Screen and direct phone calls and distribute correspondence
• Organize and maintain the office filing system
• Available during business hours but also responsive outside of business hours.

This Job Is Ideal for Someone Who Is:

• Dependable — is more reliable than spontaneous
• People-oriented — highly charismatic, enjoys interacting with people and working on group projects
• Adaptable/flexible — enjoys doing work that requires frequent shifts in direction
• Detail-oriented — would rather focus on the details of work than the bigger picture
• Achievement-oriented — enjoys taking on challenges, even if they might fail
• Autonomous/Independent — enjoys working with little direction
• Innovative — prefers working in unconventional ways or on tasks that require creativity

Job Type: Full-time

Pay: $50,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift

Education:

• Associate (Required)

Experience:

• Administrative Experience: 1 year (Preferred)
• Microsoft Office Suite: 2 years (Required)

Ability to Relocate:

• Phoenix, AZ 85040: Relocate before starting work (Required)

Work Location: Hybrid remote in Phoenix, AZ 85040