Townsend Building Supply, a leading supplier of lumber and building materials in the Wiregrass area, is seeking an Accounts Payable Specialist to join our team. This position is located at our corporate office in Dothan, AL. The Accounts Payable Specialist is responsible for the payment of goods and services purchased by the organization. This role also serves as an auditor, ensuring that invoices are accurate and that proper accounting procedures are followed for the purchasing and payment of goods and services.

Are you ready to take the next step in your career? Do you want to be part of a company dedicated to helping you succeed? Do you want the honor of working with the best employees and serving the greatest customers in the area? If so, Townsend Building Supply is the perfect place for you! Let’s build a great future together, Apply Today!

Essential functions include, but are not limited to, the following:

• Receive and process all invoices.
• Reviews all invoices for appropriate documentation and approval prior to payment.
• Reconcile vendor statements and research and correct discrepancies.
• Ensure outstanding credit is received.
• Verify and process expense reports.
• Process check requests ensuring all appropriate approvals have been received.
• Create weekly check run(s) and obtain signatures on all accounts payable checks.
• Mail and distribute signed checks as required.
• Reconcile company credit card statements.
• Maintain all AP files.
• Maintain accounting ledgers by posting expenses to appropriate accounts and cost centers.
• Assist in month end close process.
• Complete monthly reports of sales and use tax data.
• Promptly provide company's sales tax certificates to vendors as requested.
• Each year provide vendors with copy of new Florida sales tax certificates for our Florida branches.
• Set up new vendor accounts.
• Generate purchase orders when necessary.
• Reconciling of purchase orders to insure accuracy including cost, quantities and proper adders are included on purchase orders.
• Promptly respond to all accounts payable inquiries.
• Prepare analysis of accounts, as required.
• Inventory adjustments, when approved by manager or in his/her absence.
• Perform filing and coping.
• Assist with cash drawer reconciliation and reporting as needed.
• Perform banking and post office duties as needed.
• Promote the Company’s Mission, Vision, and Values at all times.
• All other duties as assigned.

Qualifications of the ideal candidate include:

• High school diploma or equivalency.
• At least 3 years of accounts payable experience preferred.
• Working knowledge of office and administrative procedures.
• Computer literacy and knowledge of current office technology.
• Proficient using Microsoft Office and/or Google Suite.
• Strong interpersonal skills.
• Strong customer service skills.
• Excellent organizational skills and the ability to prioritize tasks effectively.
• Excellent verbal and non-verbal communication skills.
• Exceptional attention to detail.
• Self-starter with strong initiative.
• Ability to maintain confidentiality in all aspects of the business.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.

Physical Demands

This is largely a sedentary role; however, while performing the duties of this job, the employee is regularly required to talk and hear as well as stand, walk, and use hands and fingers to operate a computer keyboard, mouse, and telephone. The employee is frequently required to sit and reach with hands and arms. The employee may occasionally lift and/or move up to 15 pounds.

Townsend Building Supply complies with all applicable laws regarding equal opportunity in all its activities and programs and does not discriminate against anyone protected by law because of age, color, disability, national origin, race, religion, sex, handicap, or status as a veteran or disabled veteran.