Administrative Assistant

Tom Lange Company has 60 years of history in the produce industry, being an international produce distributor with a global produce network. Proudly serving the retail, wholesale, and food service industries around the world. At Tom Lange we complete the entire production, distribution, and logistics when it comes to produce, simplifying fresh around the globe!

The Tom Lange Company is seeking an Administrative Assistant to join our Pittsburgh office in Pittsburgh, PA. The individual will provide excellent service to our growing customer base to help ensure all administrative and general accounting tasks are effectively implemented. The position is a critical role within the operations of the office. If you are looking for a challenging, fun, fast-paced environment then this is the role for you!

Responsibilities:

• Prepare accounts receivable invoices and post incoming payments;
• Sort and enter accounts payable data; process payments to vendors;
• Ensure invoices and statements are paid on time;
• Generate regularly scheduled reports for Account Managers on a weekly/monthly basis;
• Assist with the upkeep on sales records by requesting proper documentation; follow proper accounting and record keeping procedures;
• Help manage customer credit limits;
• Handle customer inquiries about material (knowledge of sensitive or confidential details);
• Oversees ordering of supplies for the office as needed; and
• Other projects/duties assigned as needed by Account Managers and the VP of Sales.

Requirements & Qualifications:

• Excellent written and verbal communication skills;
• Outlook experience preferred;
• Self-starter who works well independently and within a team;
• Must be customer-centric with strong customer service skills;
• Detail-oriented with exceptional organizational abilities;
• Ability to prioritize responsibilities and work efficiently towards completion; and
• Strong problem solver/preventer as well as analytical thinker.

Employee Benefits Include:

• Health Insurance w/ HSA or HRA option
• Employee Stock Ownership Place (ESOP)
• 401(k) Retirement plan with 3% Company/Safe Harbor Contribution
• Life Insurance and Long-Term disability insurance
• Flexible Spending Plan
• Voluntary Dental and Vision Insurance
• Paid Vacation and Sick Time

Tom Lange Company, Inc. is an equal opportunity employer. We make all employment decisions on the basis of ability and job-related qualification, without regard to race, religion, sex, color, national origin, age, disability, sexual orientation, military status, marital status, or any other classification proscribed under law.

For additional information about our Company, please check out our website at www.tomlange.com.

Job Type: Full-time

Pay: $22.00 - $24.50 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Blawnox, PA: Relocate before starting work (Required)

Work Location: In person