22 Administrative Assistant Jobs in Juneau, AK
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Allen Marine Tours Ketchikan, AK
Juneau, AK | Temporary | Full Time | Contractor
$50k-62k (estimate)
3 Weeks Ago
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Central Council of the Tlingit and Haida Indian Tribes of Alaska
Juneau, AK | Full Time
$47k-59k (estimate)
9 Months Ago
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Central Council of the Tlingit and Haida Indian Tribes of Alaska
Juneau, AK | Full Time
$52k-65k (estimate)
1 Month Ago
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Central Council of the Tlingit and Haida Indian Tribes of Alaska
Juneau, AK | Full Time
$52k-66k (estimate)
1 Day Ago
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Central Council of the Tlingit and Haida Indian Tribes of Alaska
Juneau, AK | Other
$38k-47k (estimate)
9 Months Ago
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Administrative Assistant
$39k-49k (estimate)
Full Time | Public Administration
4 Months Ago
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TLINGIT HAIDA REGIONAL HOUSING AUTHORITY is Hiring an Administrative Assistant Near Juneau, AK
I. Summary:
The Program Administrative Assistant will provide a full range of customer services in administrative, informative, and /or programmatic functions. These services are based on established procedures, precedents, and policies with Tlingit Haida Regional Housing Authority (THRHA) Programs.
II. Authority:
The Program Administrative Assistant Reports to the Director of Housing Support Programs.
III. Duties and Responsibilities:
- Develop an understanding of all THRHA programs, what the programs offer, and eligibility requirements.
- First point of contact, screen all eligible programs that meet the client’s needs.
- Provide a full range of customer services for the Housing Support Programs by assisting prospective clients and co-workers by explaining steps, appropriate forms, procedures, and program requirements for services.
- Respond to requests for information from the public or employees by answering the phone, Tribal Repairs email account, and THRHA social media posts (Facebook, twitter, etc.) and/or forwarding to appropriate staff to respond.
- Responsible for follow-up with appropriate staff on requests that are submitted via phone, email, or social media.
- Receive, review, and compare documents, forms, or applications for completeness and accuracy.
- Responsible for calculating and/or verifying income eligibility.
- Assist with maintaining database for Housing Support Programs including the Energy Assistance program.
- Perform complex data entry tasks for which there is a moderate variation of formats and procedures and with general instructions for coding and entering data, check and correct entry for input errors.
- Photocopy documents, collate, and assemble documents.
- Gathers and records statistical information for reporting purposes.
- Prepares and assembles large mail-outs of program materials.
- Ensure that department invoices are paid timely.
- Assist with travel arrangements for department staff and ensure that all travel is entered into software for processing.
- Maintain department controlled asset list, work with the Property Control Specialist to document and tag appropriate assets.
- Monitor and maintain office supplies and materials.
- Represent THRHA at various community events, coalitions, and resource fairs which requires interacting with clients and partners.
- Maintain all files and records in accordance with regulatory and THRHA policy
- Other related duties as assigned.
IV. Required Knowledge, Abilities and Skills:
- Ability to work independently and perform assignments with moderate direction.
- Ability to read, comprehends, explain, and apply written procedures.
- Strong organizational, time management, and problem solving skills
- Excellent verbal, listening, and writing skills.
- Ability to compare data from two or more sources for accuracy and completeness.
- Excellent customer service.
- Ability to maintain confidentiality.
- Ability to coordinate multiple projects simultaneously.
- Working knowledge of any database software and the use of computer systems (THRHA uses Salesforce, Sage Intacct, and MS Office Suite software).
- Minimum typing speed of 40 words per minute.
- Ability to move or lift an item weighing up to twenty pounds
V. Minimum Qualifications:
- High School Diploma or GED,
- 2 year of experience performing duties related to office or administrative support.
THRHA is a drug-free workplace and selected applicants will be subject to drug testing.
Native Preference per 24 CFR 1000. COVID-19 vaccination is required to work with THRHA.
Job Summary
JOB TYPE
Full Time
INDUSTRY
Public Administration
SALARY
$39k-49k (estimate)
POST DATE
12/09/2022
EXPIRATION DATE
01/12/2023
WEBSITE
regionalhousingauthority.org
HEADQUARTERS
JUNEAU, AK
SIZE
25 - 50
FOUNDED
1976
CEO
RICARDO WORL
REVENUE
$10M - $50M
INDUSTRY
Public Administration
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