JOB
With guidance from the Engineering & Public Works Administrative Officer, the incumbent will aid the Utilities Superintendent in managing the administrative processes for the Utilities Division. The work varies with primary focus in the following areas: budget and fiscal control, contract administration, purchasing, human resources and supervision, and data management. The incumbent operates independently, overseeing end-to-end processes. They exercise judgment and discretion to address challenges, prioritize tasks, and recommend process enhancements that enhance operational efficiency.WHO WE ARE LOOKING FORAre you someone who thrives on administrative multi-tasking and loves strategizing organizational systems? Do you have a passion for serving your community? If you also have experience in budget and fiscal administration, contract development and management, or purchasing, we want to hear from you! We're looking for someone who is not only innovative and organized but also an effective and proactive communicator. As part of our team, you'll work towards a goal of sustainability, making a real difference in our community. If this sounds like you, apply now and join us in making a positive impact!THE BENEFITS OF JOINING OUR TEAMWorking within the CBJ Utility Team is diverse and dynamic with a small, dedicated group providing critical services to the Juneau Community. Most of our wastewater plant operators work extended 4-day workweeks, with managers, supervisors, and admins typically working a standard five-day schedule, with occasional emergency response calls, and after-hours municipal meetings. Under our current configuration, there is an emphasis on a hands-on approach to plant operations. However, we expect our plant dynamics to change to a more automated environment, allowing for greater efficiency, ease of operations, and a data-driven management approach.
EXAMPLE OF DUTIES
(EPW) Utilities Division. This position works with a high degree of independence but also collaborates closely with the Utilities Superintendent, Production & Treatment Manager, and the Utilities Field Operations Supervisor. This position must be able to interpret, understand, and comply with numerous CBJ, federal, and state laws, regulations, requirements, policies, and procedures. A successful candidate will identify opportunities to improve current processes while facilitating efficient administrative management. This position requires excellent written communication and editing skills and a proficient knowledge of Microsoft Excel.WORKING HOURS AND LOCATIONThis position is based in the Mendenhall Valley, with the primary workspace being the Mendenhall Wastewater Treatment Plant (MWWTP) on the second floor. The typical work schedule for this position is Monday through Friday, from 7:30 am to 4:00 pm, with a half-hour lunch break. Additionally, this role includes serving as the clerk for the Utility Advisory Board meetings, which are scheduled for the second Thursday of every month at 5:15 pm.
SUPPLEMENTAL INFORMATION
HIRING MANAGER CONTACT INFOHiring Manager: Breckan Hendricks Phone Number: 907-586-0800 ext. 4181Email: Breckan.hendricks@Juneau.gov