Backed by over 95 years of experience, Taylor Machine Works has become a worldwide operation with sales driven by the professional and aggressive activities of a vast domestic dealer sales, direct sales, and international sales organization. TMW designs, engineers, and manufactures more than 100 models of industrial lift equipment with lift capacities from 4,000 lbs. to 125,000 lbs. At the very center of this success has been an unwavering commitment to the key concepts of Faith-Vision-Work by the members of the Taylor family and employees who collectively form The Big Red Team! Taylor Machine Works, Inc. is a subsidiary of the Taylor Group of Companies, a third-generation family-owned business based in Louisville, MS since 1927.

Job Summary:

The Administrative Assistant facilitates the operation of the Rental department by performing a variety of clerical and administrative tasks. Performs administrative/clerical duties for the Director of Sales, General Sales Manager, Taylor Leasing & Rental Manager, Coordinators, and Regional Sales Managers. This position exists for administrative duties required across the Taylor rental division.

Duties/Responsibilities:

• Invoices all used and rental equipment (includes using customer portals)
• Update invoice information daily with any required changes (PO’s, taxes, credits, etc.)
• Responsible for obtaining and billing hourly machines.
• Closely monitors rental contracts and used sales.
• Communicate professionally with confidence, to co-workers and customers.
• Assist with keeping TLR administrative system current.
• Assist with coordination of TLR Equipment.
• Answers and transfers phone calls, screening when necessary.
• Welcomes and directs visitors and clients.
• Assists in monthly reporting.
• Maintains filing systems as assigned.
• Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
• Responds to and resolves administrative inquiries and questions.
• Schedules travel, meetings, and appointments for managers or supervisors.
• Prepares agendas and schedules for meetings.
• Records and distributes minutes or other records for meetings.
• Maintains office supplies and coordinates maintenance of office equipment.
• Performs other related duties as assigned.

Required Skills/Abilities:

• Excellent verbal and written communication skills.
• Excellent interpersonal and customer service skills.
• Proficient in Microsoft Office Suite or related software.
• Excellent organizational skills and attention to detail.
• Basic understanding of clerical procedures and systems such as recordkeeping and filing.
• Ability to work independently.

Education and Experience:

• Associate degree preferred or three to five years’ experience in an administrative role.

Benefits:

• Medical/Prescription
• Dental
• Vision
• Vacation
• 10 Holidays
• 401K
• Company paid life insurance.