Requisition No: 828150

Agency: Florida Fish and Wildlife Conservation Commission

Working Title: GOVERNMENT OPERATIONS CONSULTANT I - 77000631

Pay Plan: Career Service

Position Number: 77000631

Salary: $38,000 - $40,000

Posting Closing Date: 05/12/2024

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Government Operational Consultant I

Division of Freshwater Fisheries Management, Office of the Director

Bryant Building, 620 S. Meridian Street, Tallahassee, Florida

SALARY:

Minimum annual salary $38,175 maximum annual salary $40,000 plus benefits.

MINIMUM QUALIFICATIONS:

Applicant must successfully pass Level II background/criminal history check.

PREFERRED:

At least one (1) year of professional experience in purchasing, competitive bidding, procurement, and/or project/contract management.

POSITION OVERVIEW:

The Division of Freshwater Fisheries Management is seeking a motivated person to fill a highly responsible and professional position in the Director’s Office. This position will report to the Senior Management Analyst and assist with serving division staff and the Division Management Team with contract management, purchasing, invoicing, HR duties, and other high-level administrative tasks. We are looking for someone to join our team who is willing to learn and grow with the division.

Desired applicants must have a strong ability to be proactive, meticulous, and well-organized. Additionally, the ideal candidate will be a fast learner and will have intuitive problem-solving and critical thinking skills. Effective communication, interpersonal skills, and attention to detail are required.

JOB DUTIES:

Specifies duties may include, but are not limited to:

Human Resources
Responsible for compiling and maintaining paperwork for division personnel actions. This position will monitor timesheet submissions and run reoccurring reports in People First, PowerDMS and other personnel systems. Responsible for working with supervisors for onboarding and separating employees. Works with supervisors to post job announcements on People First and other hiring platforms for the division. Monitors and tracks required training and certifications for division staff.

Purchasing
Assist division personnel with purchasing procedures for obtaining competitive price quotations. Process requests p-card charges and purchase orders, including for amendments and cancellations of orders. Ensure exceptional request/authorization/certification letters are obtained for purchase order issuance.

Contract Management
Assists in writing and monitoring contracts as needed for the Director’s office. Verifies and authorizes invoices for payments related to programmatic contracts. Coordinate with project managers, the legal office, comptroller, and consultant/contractor/vendor and other sources as appropriate to provide timely action to existing contracts and in documenting all procurement actions.

Administrative Support
Responsible for paying and redistributing monthly DMS, WEX, and cell phone bills for the division. Assists the Senior Analyst in maintaining division inventory, HR checklists, budgetary reports, etc. Creates and maintains filing system for Tallahassee office with knowledge of retention schedules. This position will also be responsible for assisting with grants, projects and tasks that help streamline the Tallahassee office/Division functionality.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of Microsoft Office suite
• Ability to think critically
• Ability to problem solve
• Ability to communicate effectively verbally and in writing, using proper grammar and language skills
• Ability to work independently and be proactive
• Good writing skills
• Ability to pay attention to details
• Strong organizational skills
• Ability to assist with developing competitive solicitations

BENEFITS:

Benefits include, but are not limited to, health insurance, life insurance, tuition waivers, paid sick and personal leave, paid parental leave, 10 paid holidays annually, retirement savings, and vision and dental insurance.

ADDITIONAL INFORMATION YOU NEED TO KNOW:

CONTACT INFORMATION:Taylor Mann (850) 251-3616

SCREENING DISCLAIMER:

Your responses to qualifying questions must be verifiable by skills and/or experiences you stated on your candidate profile and/or resume.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.