Requisition No: 827485

Agency: Agriculture and Consumer Services

Working Title: ADMINISTRATIVE SECRETARY - 42001352

Pay Plan: Career Service

Position Number: 42001352

Salary: $36,200.06 - $39,820.04

Posting Closing Date: 05/03/2024

Total Compensation Estimator Tool

ADMINISTRATIVE SECRETARY

FLORIDA DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF PLANT INDUSTRY

***OPEN COMPETITIVE OPPORTUNITY***

CONTACT:

Robert Brady; ph# 352-535-1622

MINIMUM REQUIREMENTS:

A high school diploma or its equivalent and two (2) years of secretarial or office clerical work experience; or

Possession of a Certified Professional Secretary Certificate.

College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required experience.

Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.

Requires possession of a valid Class E driver license.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

ADDITIONAL REQUIREMENTS:

Occasional travel, including overnight and sometimes up to two weeks at a time on an emergency program, is required..

JOB DUTIES:

GENERAL STATEMENT: This position performs administrative and secretarial work for the Bureau of Citrus Budwood offices in Chiefland and LaCrosse.

Orders supplies for greenhouses and office, prepares formal bid requests and processes invoices, resolving problems of payments or charges. Keeps records of expenditures, monitors budgeted funds, assists in budget preparation and finalizing documents for submission. Sets up and maintains a database of vendors to track purchasing by item and cost. Makes various reports from the data for Bureau Chief to reconcile to budgeted costs for LaCrosse and Chiefland offices and greenhouse operations. Reconciles credit card charges.

Coordinates all supervisors’ reports for meetings, schedules staff meetings and assists Biological Administrator in completing all documents necessary for the release of new varieties to the Citrus Germplasm Introduction Program (CGIP) and the Parent Tree Program (PTP). Makes arrangements for conferences including time, space, and place. Serves as secretary for bureau staff meetings and industry meetings.

Receives, screens, and routes telephone calls, providing information on bureau functions. Makes and confirms appointments and schedules, and makes reservations, etc., for staff and visitors. Receives and routes incoming mail, initiating action as appropriate.
Attends conferences to take notes, or is briefed on meetings immediately to know what changes were made and what developments have occurred in matters that concern the Bureau/Bureau Chief.

Files and retrieves reports and documents. Enters data into various database systems. Transcribes from rough drafts by the supervisor or other staff routine correspondence.

Maintains schedules of vehicle maintenance and submits reports. Keeps records of equipment repairs/maintenance and inspector schedules. Keeps the Consumer Requests and Complaints Record forms. Tabulates information and prepares a quarterly report on information received from office employees.

Performs other related work as required by supervisor, including assisting other staff members in janitorial duties in office.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of program policies, procedures and responsibilities of the bureau, and familiarity with rules and regulations of the division and department as they affect personnel and policies for the bureau.
• Ability to use information technology including Microsoft Office 365 related products, including Word, Excel, PowerPoint and Outlook.
• Ability to use independent judgment in matters of policy and procedures when receiving and filling requests for budwood.
• Ability to communicate effectively verbally and in writing.
• Ability to follow instructions.
• Ability to establish and maintain effective working relationships with others, as well as plan, organize and coordinate work assignments.
Ability to occasionally lift 30 – 50 lbs.

The Benefits of Working for the State of Florida

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive set of employee benefits including:

• Annual and Sick Leave benefits;
• Nine paid holidays and one Personal holiday each year;
• State Group Insurance coverage options, including health, life, dental, vision and other supplemental insurance options;
• Retirement plan options, including employer contributions (For more information, please visit www.myfrs.com;)
• Flexible Spending Accounts;
• Tuition waivers;
And more!

For a complete list of benefits, visit www.mybenefits.myflorida.com.

For an estimate of the total compensation package for this position, please visit the “Total Compensation Estimator Tool” located above under the “Posting Closing Date.”

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.