Overview

The Administrative Intern will perform secretarial and general administrative support duties for one or more assigned manager and functional areas, such as: handling the scheduling meetings, sorting and distribution of mail, organizing and maintaining files, coordinates receipt and distribution of documents. May also assist in specific support tasks for the department or functional area they serve such as budgeting, expense tracking, or special projects.

This role will appeal to current high school students who can get a head start on real-life work experience! It will start at the end of the school year for the duration of the summer. Work hours are 9:00 am to 5:00 pm, Monday through Friday (or Monday through Thursday) for a total of 28 to 35 hours per week.

Responsibilities

Position Duties & Responsibilities:

1. Maintain calendars, schedule meetings, meeting/conference rooms, etc. Schedule and confirm appointments.

2. Sort and distribute mail, prepare and send overnight packages and normal mail.

3. Set up and manage paper and/or electronic filing systems; recording information, updating paperwork, maintaining documents and records.

4. Answer telephones, give information to callers, take and retrieve messages, direct callers to appropriate staff. Greet visitors as required.

5. Prepare correspondence including letters, e-mails, announcements, charts, graphs, presentations and forms.

6. Operate office equipment including: computers, fax machines, copiers, phone systems.

7. Complete required forms, records and reports in accordance with company procedures.

8. Assist management and department staff with support tasks for the department or functional areas.9. Perform other duties as required.

Qualifications

Required Experience:

-Ability to keep accurate records.-Excellent oral and written communication skills.-Organizational skills and attention to detail.-Ability to handle multiple and shifting priorities.-Must present a professional business appearance.

Required Skills and Abilities:

Strong math, filing and data entry skills, highly organized and detail oriented, excellent communication skills, self-motivated.

Working Conditions:

Office environment

Salary Range Information

The range displayed on each job posting reflects the targeted base salary for the position. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

Salary Range