Job Title : Administrative Assistant

Location : Coral Springs, FL (Onsite)

Type : Contract

Brief Job Summary : We are seeking an experienced Administrative Assistant to join our team and provide essential support to our executives and staff.

As an integral part of our organization, you will handle a variety of tasks, ensuring smooth office operations and maintaining confidentiality.

Your attention to detail, professionalism, and ability to adapt to changing priorities will be crucial in this role.

Responsibilities and Duties :

Secretarial and Administrative Duties :

Prepare correspondence, reports, and other documents.Screen calls and direct callers to appropriate personnel.Maintain appointment calendars for senior staff.

Set up meetings, travel itineraries, and conference calls.Organize and expedite work flow within the executive’s office.Interpret and communicate senior management’s intent to other managers.

Manage and reduce office expenses as needed.

Office Operations and Communication :

Answer phone calls and assist clients and visitors.Respond to emails and digital queries promptly.Input and update information in databases and spreadsheets.

Prepare meeting agendas and take accurate meeting minutes.Coordinate logistics for meetings, including room setup and catering.

Collaborate with other administrative staff and provide support as required.

Confidentiality and Professionalism :

Handle sensitive information with discretion.Ensure compliance with privacy policies and regulations.Present a positive and professional image for the organization.

Skills and Qualifications :

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).Strong written communication skills.Excellent time management and multitasking abilities.

Attention to detail and accuracy.Interpersonal skills and a courteous demeanor.Ability to work well under pressure and meet deadlines.

Proactive problem-solving approach.Bilingual proficiency in English and Spanish (if applicable).

Additional Notes :

Familiarity with Concur for expense reporting is a plus.Digital literacy and research skills are essential.Event planning and coordination experience is beneficial.