Responsibilities:

• Perform Administrative and Clerical Support (ordering supplies, directing calls and emails, greeting visitors)
• Handle and distribute daily incoming mail and deliveries
• Responsible for outgoing mail and UPS
• Organize and set up job folders
• Organize and file incoming/outgoing invoices & payments, print invoice received by email
• Weekly update of Design Group Project Task List
• Assist with the preparation of proposals
• Organize/coordinate annual Christmas lunches and parties
• Document management and scanning as needed
• Assist with prequalification paperwork
• Prepare and/or edit emails, letters, proposals, press releases, reports and presentations
• Coordinate Lunch & Learns, staff breakfasts, lunches and special occasions as needed
• Keep Board Room and Conference Rooms neat and stocked
• Assist Executive Staff with various tasks
• Assist Marketing Director with tasks as needed
• Assist with recruiting / really applications as needed
• Coordinate company gifts (condolences, congratulation occasions)
• Assist in communication and needs of Executive Team and Accounting

Skills and Attributes:

• Experience in Administrative or Corporate Assistance preferred
• High-level working knowledge of computers and ERP software
• Proficiency required with Microsoft Office Suite and Adobe PDF
• Excellent written, interpersonal and oral communication skills
• Ability to plan, organize and prioritize work to meet schedules and timelines
• Attention to detail and problem solving skills
• Self-Motivated to grow and learn
• Positive attitude and ability to work well with others
• Professional appearance and demeanor

Job Type: Full-time

Salary: $25.00 per hour

Experience:

• Relevant experience: 3 years (Preferred)
• Administrative Assistant: 3 years (Preferred)

Location: Cumberland, RI 02864

Work Location: One location

Benefits:

• Health insurance
• Dental insurance
• Retirement plan
• Paid time off

Typical start time: 8AM

Typical end time: 5PM

This Job Is: Open to applicants who do not have a college diploma

Schedule: Monday – Friday