Description

Job Scope: 

The Facilities Manager functions as a leader, manager and professional representative which supports the Core Values, goals and objectives of The Habitat Company at all times. The Facilities Manager will have direct report to the Regional Property Manager while also working effectively with the Chief Engineers, Operating Engineers, and Procurement Specialist. This position will have the direct oversight of all Head Janitors (Chief Engineers), Janitor As and Janitor Cs throughout the CHA Portfolio. The Facilities Manager is responsible for directing the quality and workflow of the property maintenance program to ensure that managed properties are properly maintained for efficient and safe operation. 

Duties and Responsibilities: 

• Assist property management teams with interviewing and selecting all maintenance team members

• Ensure assigned region is appropriately staffed and that adequate relief for all assigned team members is provided 

• Manage the professional development of assigned staff to include initial and recurring trainings, along with being compliant with Federal, State, and Local regulations 

• Train and educate maintenance team members on operating self-sufficient maintenance programs, risk management, effective tool use/techniques and Local I rules and regulations 

• Identify all skill deficiencies of each maintenance team member and recommend specific continual training courses 

• Ensure all maintenance team members meet expectations and goals identified and outlined in their job description 

• Work in conjunction with Maintenance Supervisors to perform annual performance evaluations for all maintenance team members 

• Enforce disciplinary action up to termination as required 

• Ensure all emergency procedures are implemented and followed 

• Assess workloads and develop solutions and maintenance flow chart for maintenance staff to complete and confirm daily tasks 

• Produce monthly reporting in regards to preventive maintenance

• Design, implement and maintain an inventory tracking system for materials and supplies 

• Ensure that assigned team members have proper tooling and materials to perform their duties

• Ensure all work orders are completed in a timely manner

• Train and assist property management teams in the REAC preparation at each site 

• Attend REAC inspection at each site if schedule permits 

• Attend the walk through for exterior and interior common areas with the UPCS Inspectors at each site if schedule permits 

• Perform quarterly unit inspections with maintenance teams as needed 

• Meet and coordinate with independent contractors as needed in regards to performing assigned or contracted services 

• Assist property management teams with generating the operating budget for all maintenance and capital expenditures 

• Meet with the Regional Managers monthly for maintenance account line budget revisions

• Assist the procurement team with developing scopes as needed 

• Attend vendor pre-bid meetings and walk through 

• Participate in the vendor recommendation process as bid packets are reviewed 

• During site visits, identify problems, collect data, establish facts and draw valid conclusions and then report findings to the Director of Property Operations 

• Perform routine inspections and walk through of all sites 

• Participate in all construction/rehab meetings from project start to finish 

• Travel on a frequent basis 

• Perform other duties as assigned by the Director of Property Operations 

Qualifications

Skills and Qualifications: 

• Minimum of 5-8 years’ experience in all phases of building maintenance and a good working knowledge of building systems and construction 

• Must have the ability to keep all business-related information confidential 

• Must have the ability to coordinate emergency building repairs at managed properties 

• Must have experience in generating operating budgets, developing scopes and written contracts 

• Must be able to perform, train and supervise team members on preventative maintenance, various mechanical equipment, and HVAC systems.

• Must have a good working knowledge of building electrical systems, plumbing systems, heating systems and emergency generators

• Must have the ability to train maintenance staff in all phases of building maintenance and established business protocols 

• Must have the ability to go on assignments as needed, often on short notice 

• Must have excellent verbal and written communication skills and the ability to work effectively with staff and peers 

• Must be able to demonstrate computer competency along with Word, Excel and Yardi experience 

• Must have a current driver’s license.