Description

Do you have excellent customer service skills and administrative experience? Are you organized, detailed orientated, and self-motivated? If this sounds like you, apply for our Senior Administrative Assistant opportunity. 

TFE is an innovative and successful supplier of professional, technical, and administrative personnel in the U.S. nuclear energy complex and other commercial ventures. TFE excels in quickly providing the resources to enable our customers to meet their schedules and production requirements. 

TFE is currently seeking a Senior Administrative Assistant  to support work for the Legacy Management Support (LMS) contract in support of the Department of Energy’s Office of Legacy Management (LM) (the client) mission to fulfill post-closure responsibilities at 100 sites across the U.S. and Puerto Rico. Services include a variety of activities to ensure the future protection of human health and the environment at mission-related sites that are closed and transferred to LM for long-term stewardship and management. https://www.energy.gov/lm/lm-sites

Summary

The Senior Administrative Assistant performs a variety of business-related assignments in program and project management. This position provides administrative support for one or more technical managers performing specialized and routine administrative activities. May lead on more complex assignments and mentor's junior staff. This position performs the highest-level clerical and administrative support duties.

Primary Responsibilities

Assists with developing, tracking, and submitting contract deliverables for timely submittals (includes combining files in Adobe Pro).

Assist/track routine letters/emails

Interface with the client on a regular basis

Prepares confidential correspondence, reports, and other documents

Take meeting notes for meetings including the Department of Energy’s Office of Legacy Management (LM) client and technical managers as requested

Schedules meetings with the LM client, arranging Tele-Conference meeting logistics

Files records in Content Manager per established processes.

Manage documents and coordinate with Document Management

Assists with procedure development and revisions as requested

Manages calendars/emails as requested

Configures and manages SharePoint sites

Procurement support as requested

Leads innovation and improvements within the group/groups they support

Other duties as assigned.

Requirements

Education and Experience

Bachelor’s degree or vocational/technical school diploma and 12 years of experience with a preference for coursework and experience in Safety and Health.

In lieu of a degree, minimum of 20 years of relevant experience

Valid Driver’s License

Required screenings

Drug Screen

Physical Assessment (if applicable)

Background Check (Criminal, Civil, Educational, Previous Employment, etc.)

Knowledge and Skills

Proficient in Microsoft Office Suite (Word, Excel, Outlook, SharePoint, PowerPoint)

Proficient in Adobe Pro

Excellent Customer Service

Analytical and team-building skills

Demonstrated excellent communication

Physical and Working Conditions

Light work–significant degree of walking or standing, lifting up to 20 lbs. of force occasionally and/or up to 10 lbs. of force frequently. Individuals must be able to perform the essential functions of the job with reasonable accommodation. This job description reflects management’s assignment of responsibilities and nothing in this description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Core hours from 7 am-5 pm

Disclaimer

This job description is intended to convey information essential to understanding the scope of the position and is not a complete list of skills, efforts, duties, responsibilities or working conditions associated with it. 

TFE is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.