Title: Business Services Administrative Assistant

SALARY: Administrative Assistant Salary Table

SUMMARY: Provide administrative support to the Director of Finance, Executive Director, and Human Resources Manager. Assist with and manage a variety of business processes under the supervision of the Finance Director and provide both clerical and accounting admin support.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Responsible for day-to-day operations and office management support for the finance departments, human resources, special education, and special programs.
• Manage the purchase process for the San Juan BOCES offices, special education programs, support programs, and grants as needed.
• Assist with maintaining and reconciling multiple budgets.
• Complete all purchase orders, including professional development registrations and related travel arrangements.
• Assist with managing the San Juan BOCES fleet, including routine maintenance, and process/track all mileage reimbursement requests.
• Manage the scheduling and coordination of all San Juan BOCES events, including Superintendent Advisory and Board of Director meetings, staff meetings, Leadership Team meetings, and BOCES-provided professional development, including packet/material preparation, postings, agenda, and ensuring all supplies are ordered and provided.
• Support the Human Resources Manager and Executive Director with clerical duties, including document and packet preparation and other duties as needed.
• Other duties may be assigned by the Director of Finance, Human Resources Manager and/or Executive Director.

EDUCATION AND TRAINING: High School diploma or equivalent, college preferred

EXPERIENCE: 5 years of successful office experience, including proficiency in computer applications, including word processing, spreadsheets, databases, accounting systems, and general office equipment and functions.

SKILLS, KNOWLEDGE, & EQUIPMENT: Demonstrated capacity to contribute to a team working environment and collaborate with co-workers to solve problems and create a positive and professional work environment. The position requires written & oral communication, interpersonal, basic math, problem-solving, basic accounting, and phone etiquette skills. The position also requires the ability to handle multiple situations simultaneously and with interruptions.

DECISION MAKING: Requires judgment, troubleshooting, problem-solving, tact, and ability to prioritize workload, respond to requests for information, and deny access to information when necessary. Guided by federal rights privacy acts, grant guidelines, BOCES policies and procedures, and retention schedules. Requires collaboration with the Director.

Length of Contract: 222 Days

SUPERVISION RECEIVED: Supervised by the Director of Finance

Salary: ESS Administrative Assistant Table. Dependent on experience.