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Administrative Assistant – Solana Beach
tBP/Architecture Solana Beach, CA
$51k-64k (estimate)
Full Time | Business Services 2 Weeks Ago
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tBP/Architecture is Hiring an Administrative Assistant – Solana Beach Near Solana Beach, CA

Job Type: Administration
Location: Solana Beach, CA
Job Status: Full-Time
tBP/Architecture (www.tbparchitecture.com) is a full-service architectural practice, recognized
internationally as a leader in programming, planning, design and management services with a
primary focus on Educational Facilities since 1952. Our offices in Newport Beach, Walnut Creek and
Solana Beach, California, represent a valuable resource of professional knowledge, talents and
abilities which are provided to our clients with a personalized level of commitment.
Duties/Responsibilities:

  • Front desk reception.
  • Interface with internal company and external client personnel via telephone, email, and in person.
  • Process daily incoming and outgoing mail and shipments.
  • Prepare routine correspondence, contracts, envelopes, labels, and memoranda as requested.
  • Organizes office operations to ensure policies and standard operating procedures are being
followed.
  • Manage calendars and coordinate internal and external meetings, conference calls, video
conferencing, etc.
  • Organize Lunch and Learns/CEUs and other educational seminars for staff.
  • General office management (supply ordering, printer maintenance, resolving IT issues etc.)
  • Light housekeeping duties such as re-stocking coffee, disinfecting common areas, and cleaning up
after meetings.
  • Assist Human Resources Director with employee onboarding, coordination of employee
performance evaluations, and other duties as assigned.
  • Assist accounting department with data entry and billing processes as required.
  • Assist Managing Principal with marketing research, as directed.
  • Assist marketing department with preparing, printing and binding of proposals, as needed.
  • Assist with other related duties as required.

Qualifications:

  • Excellent writing, communication, and organization skills.
  • Experience working in the design or A/E/C field is preferred, but not required.
  • Experience with the following software: Outlook, Word, Excel, PowerPoint, and Adobe Acrobat or
Bluebeam.
  • Experience with AIA contract document software is a plus.
  • Experience with Adobe InDesign is a plus.
  • 1 year administrative experience is a plus.
  • AA or Bachelor’s Degree preferred.

Compensation Range: $18.00 - $25.00 per hour

For consideration, please submit your resume to jvidela@tbparchitecture.com.

Job Summary

JOB TYPE

Full Time

INDUSTRY

Business Services

SALARY

$51k-64k (estimate)

POST DATE

05/14/2024

EXPIRATION DATE

05/27/2024

WEBSITE

tbparchitecture.com

HEADQUARTERS

CONCORD, CA

SIZE

25 - 50

FOUNDED

1952

TYPE

Private

CEO

RICK MAGNUM

REVENUE

$5M - $10M

INDUSTRY

Business Services

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