A financial services company in New Jersey is actively seeking a driven and organized professional to join their staff as their new Administrative Assistant. In this role, the Administrative Assistant will be responsible for supporting two business development professionals in various areas such as client management, and overall administrative work.

Responsibilities:

• Calendaring with high attention to detail
• Managing communications via phone calls and emails
• Managing travel and expenses
• Greetings visitors, setting up conference rooms for onsite meetings
• Drafts and edits letters, reports, and other documents
• Works closely with other administrative staff and supports other colleagues as needed
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
• Ensures that deadlines are met and adapts to changing priorities
• Presents a positive and professional image for the organization

Qualifications:

• Sharp ability to prioritize time sensitive tasks
• Familiarity with booking travel and managing expenses
• Minimum of 2 years of experience working in an administrative capacity in a corporate setting
• Familiarity with Executive level support
• Strong working knowledge of Microsoft Suite
• Familiarity with the financial industry is a plus though not required