Performs advanced, diversified, and confidential secretarial and administrative duties, prepare correspondence / reports, screen calls, maintain appointment calendars, set up meetings and travel itineraries, arrange conference calls, etc.

Organizes and expedites flow of work through executive's office. Generally, provides support to SVP and / or multiple VP's and / or Country General Manager.

Knowledgeable of organizational procedures and corporate policy and is often called upon to interpret and communicate senior management's intent to other managers.

May be accountable to manage / reduce resources and office expenses. Works under minimal supervision.

• Provides administrative support to ensure efficient office operations.
• Answers phone calls and directs callers to appropriate personnel, schedules appointments, and assists clients and other visitors.
• Responds to emails and other digital queries and correspondence.
• Manages calendars for senior staff, including making travel arrangements.
• Inputs and updates information in databases and spreadsheets.
• Prepares meeting agendas and takes meeting minutes.
• Coordinates logistics for meetings, including room setup and catering.
• Works closely with other administrative staff and supports other colleagues as needed.
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Ensures that deadlines are met and adapts to changing priorities.
• Presents a positive and professional image for the organization.
• Concur Expense report
• Familiarity with standard office platforms, such as Microsoft Office
• Written communication skills
• Time management, multitasking, and flexibility
• Organizational skills
• Accuracy and attention to detail
• Interpersonal skills, professional and courteous demeanor, excellent office and phone etiquette
• Ability to work well under pressure and navigate multiple deadlines
• Proactive approach to problem-solving and process improvement
• Ability to work well independently and in collaboration with others
• Event planning and coordination
• Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations.
• Bilingual- English / Spanish

Last updated : 2024-05-24