Summary:
An industry leading logistics company is looking to hire an Administrative Assistant for their office in Medley, FL. This is a full-time permanent position that comes with benefits on day 1.
Schedule: Monday - Friday 8am - 5pm
Pay: $20/hr - $22/hr DOE
Responsibilities:
* Arrange travel and accommodations for internal staff, business associates, and international personnel.
* Manage schedules for senior management, including meetings, conferences, and travel.
* Handle expense reports and timesheets for senior management.
* Translate correspondence from Spanish to English for the Latin American office.
* Answer and direct calls for senior management, including international calls.
* Liaise with department heads to collect and distribute operational and market reports.
* Prepare and proofread letters and memoranda, ensure documents are signed and routed correctly.
* Greet and assist visitors, handle phone inquiries, and maintain confidentiality of customer information.
* Manage conference room bookings and organize catering as required.
* Assist with the renewal of travel-related contracts, permits, and licenses.
* Compile reports by gathering and analyzing data from multiple sources.
* Support Human Resources with special projects.
* Perform additional duties as required.
Job Requirements
Requirements:
* Must have a professional attitude and demeanor
* 1 years of experience as an Administrative Assistant in a corporate office environment
* Ability to arrange travel plans
* Bilingual in English Spanish, with a proficiency in Spanish as a must
* Intermediate skills in programs such as MS Word, Excel and Outlook.
* Ability to communicate (read and write) effectively in a business environment.
* Ability to handle multiple phone lines.
* Strong time management and organizational skills.