JOB SUMMARY:

Provides efficient maintenance and processing of accounts payable transactions by ensuring payments are completed and expenses are controlled by issuing payments; processing, verifying, and reconciling invoices according to established policies and procedures in an efficient, timely and accurate manner.

ESSENTIAL JOB DUTIES AND RESPONSIBILITIES:

• Receiving, processing, verifying, and reconciling invoices.
• Monitors the AP aging report and maintains vendor accounts by reconciling weekly, monthly, and annual statements.
• Prepare weekly AP payment selection report and then prepare checks for payables approved for payment.
• Respond to external vendors and internal managers regarding all aspects of the accounts payable process, including processing invoices for payment and assisting with bank reconciliations.
• Review reoccurring expenditures monthly to ensure correct coding and authorization and timely payment.
• Conducts research to determine appropriate resolution of discrepancies and then acts accordingly.
• Monitors the receipted but not vouchered report and drives resolution.
• Process journal entries for bank reconciliation and month end close.
• Prepare and process monthly credit card reconciliation.
• Assist with 1099 reporting and year-end audit.
• Assist in streamlining and improving the accounts payable process.
• Enhances professional growth and development through participation in educational programs, current literature, meetings, workshops, etc.
• Perform related duties as assigned by supervisor.
• Maintain compliance with all company policies and procedures.

EDUCATION AND WORK EXPERIENCE REQUIREMENTS:

1. High school diploma or equivalent.

2. Must have minimum of four (4) years of experience in accounts payable or related experience.

3. Understanding of basic principles of finance, accounting, and bookkeeping.

4. Previous experience in accounts payable.

5. Ability to work under minimal supervision and manage multiple priorities to meet deadlines.

6. Ability to effectively work both independently and in a team setting.

7. Effective written and verbal communication skills

8. Proficient computer skills, including Microsoft Excel, Word, and ERP systems.

9. Ability to effectively communicate with internal and external customers.

10. Proven ability to meet deadlines and follow directions.

PHYSICAL REQUIREMENTS:

• Ability to safely and successfully perform the essential job duties consistent with ADA, FMLA, and other federal, state, and local standards, including meeting qualitative and/or quantitative productivity standards.
• Ability to maintain regular, punctual attendance consistent with the ADA, FMLA, and other federal, state, and local standards.
• Ability to work safely and adhere to the Swanson Safety System in daily job duties.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Experience:

• Accounts payable: 4 years (Required)

Work Location: In person