The Administrative Assistant 1 provides support to the Director of Facilities and the Facilities Department by performing clerical tasks. These tasks include greeting customers, answering phones, sending emails, preparing reports, and meeting invites, taking meeting minutes, and filing. This position would also supervise two or more Office Assistants 1; or directly perform the more complicated clerical processing and office support work for which substantive knowledge of the program area is required, or do both.

• Manage Enterprise, Fleet Requisitions, Inventory, Asset Control, and Capital Project submittals
• Supervise two or more Office Assistant 1 positions and manage package/mail receipt, mail processing/distribution, and package processing/distribution.
• Provide clerical processing and office support work for the Facilities Department and any necessary communication with the business office on purchase requisitions.
• Greeting customers, answering phones, sending emails, preparing reports, and meeting invites, taking meeting minutes, and filing.
• Other reasonable duties as assigned.

Reporting Relationships

(If applicable, provide the number of employees and the jobs of the staff reporting to this position.)

• This position supervises 2-3 Office Assistant 1, SG-6 positions assigned to Stores and Mail.

Minimum Requirements:

Please note: qualifications for this position may be subject to change. If substitutions for education and/or experience are allowed, this information would be available in the announcement.

Coursework Requirements: candidates must complete the below coursework requirements within 1 year of appointment to a traineeship:

Coursework: Candidates must complete the following core courses: Microsoft Word Basics; Customer Service; Organized Office Worker; and Successful Business Writing.

In addition to the above courses, candidates must also complete the following courses in the following competencies: Professionalism & Self-Management, Verbal and Written Communication, Interpersonal and Customer Relations, and Computer Skills and Technology.

Closing date for receipt of applications: until position is filled

SUNY Polytechnic Institute offers exceptional benefits such as healthcare, dental, vision, pension plans, competitive pay, generous paid time off, tuition assistance, life insurance and long-term disability insurance.

As an Equal Opportunity / Affirmative Action employer, SUNY Polytechnic Institute will not discriminate in its employment practices due to an applicant's race, creed, religion, color, citizenship, national origin, sex, age, sexual orientation, predisposing genetic characteristics, gender identification or expression, genetic information, familial status, marital status, pregnancy, status as a domestic violence victim, criminal conviction, disability, military status, disabled veteran, recently separated veteran, Armed Forces Service Medal veteran, active duty or wartime campaign badge veteran, or other characteristic as protected by law.. Please feel free to review your equal employment opportunities protections and laws pertaining to these protections at http://www.dol.gov/ofccp/regs/compliance/posters/pdf/eeopost.pdf

The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, without exception, prepare, publish and distribute an Annual Security Report. This report consists of two basic parts: disclosure of the College's crime statistics for the past three years; and disclosures regarding the College's current campus security policies. The SUNY Polytechnic Institute Annual Security Report is available in portable document format [PDF] by clicking this link:

https://sunypoly.edu/sites/default/files/Clery Report 2023 - Utica[83].pdf

Inquiries regarding the application of Title IX and other laws, regulations and policies prohibiting discrimination may be directed to the Title IX Coordinator TitleIX@sunypoly.edu at SUNY Polytechnic Institute. Inquiries may also be directed to the United States Department of Education's Office for Civil Rights, 32 Old Slip 26th Floor, New York, NY 10005-2500; Tel. (646) 428-3800; Email OCR.NewYork@ed.gov.

Pursuant to Executive Order 161, no State entity, as defined by the Executive Order, is permitted to ask, or mandate, in any form, that an applicant for employment provide his or her current compensation, or any prior compensation history, until such time as the applicant is extended a conditional offer of employment with compensation. If such information has been requested from you before such time, please contact the Governor's Office of Employee Relations at (518) 474-6988 or via email at info@oer.ny.gov.