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About Us: Steven Winter Associates, Inc. (SWA) provides research, consulting, and advisory services to improve commercial, residential, and multifamily built environments for private and public-sector clients. We specialize in energy, sustainability, and accessibility consulting as well as certification, research & development, and compliance services. Our team of professionals has led the way since 1972 in the development of best practices to achieve high performance buildings. For further information on Steven Winter Associates, please visit www.swinter.com.
Agencies: Steven Winter Associates, Inc., is not currently partnering with agencies nor accepts unsolicited resumes and will not be responsible for any fees or expenses related to such unsolicited resumes and/or applicant.
About the Role: The Operations Manager will play a pivotal role in supervising the day-to-day operational responsibilities across (4) office locations in the northeast and mid-Atlantic. This entails coordinating, planning, and directing operations to ensure the efficient and timely completion of work. The role necessitates leadership acting as a conduit between departments for seamless service delivery. Collaborating closely with senior leadership, this position will develop and execute organizational strategies, establish policies and procedures, and actively contribute to achieving the companys financial objectives. **The position can be based in either Norwalk CT or NYC office.
This role is positioned for growth, aligning with the organizations anticipated expansion. Reporting directly to the CEO, the position holds potential for advancement and contribution to the companys ever evolving trajectory.
The proposed annual salary range for this position is $100,000 - $140,000 based on a 40-hour work schedule. The final salary will vary depending on confirmed job-related skills and experience.
**Onboarding Expectation: Initially up to four weeks onboarding and transition at the Norwalk, CT headquarters. Accommodation will be provided, if necessary.
**Given the transition involved for this role, the anticipated start date is set for early 2024. The extended timeline will enable the selected candidate to effectively align with our team and understand our process. We appreciate your understanding and patience as we work to ensure a smooth transition of this role.
Supervisory Responsibilities:
Team Management - Supervise and lead a team of Administrative/Contracts professionals providing guidance and coaching to address growth opportunities.
Performance - Provide performance feedback and training ensuring optimal team performance and support to staff in meeting goals.
Key Responsibilities:
Process Management - Analyze existing operational processes to streamline procedures and identify areas for improvement.
Business Coordination - Manage and oversee the process of business registrations across various U.S. states, municipalities, and Canada.
Renewals/Registrations - Coordinate with the Contracts Team and CEO on business insurance and registration renewals. Evaluate coverage options, risk management, policy terms and rates through collaboration with carriers and vendors.
Compliance - Implement policies and procedures to create a safe work environment for all locations. Navigate regulatory requirements, ensuring compliance with diverse legal frameworks and completing all necessary documentation which involves coordinating with HR/Contracts teams and adhering to timelines to guarantee SWAs seamless presence in these areas.
Supervise operational resources - Collaborate with office locations and business leads to ensure smooth operations. Establish and/or maintain relationships with suppliers / vendors to ensure procurement of goods and services.
Budget Management Oversee the development and management of operational budgets, including the annual administrative and facility budget, which involves approving equipment requisitions, office leases, and contributing to pricing strategies to gather essential information for proposal and G&A/OH multiplier calculations.
Strategic Planning Collaborate with leadership to align operations with long term Company goals.
Duties, responsibilities, and activities will likely change, but changes to the role will be discussed as they are desired/needed.
How to Apply:
Qualifications:
Bachelors degree in operations management, business administration, finance, or a related field required. Relevant experience in lieu of a degree will be considered.
8 years of operations management or related experience within a company with at least 100 employees.
Capable of leading teams to achieve project objectives within designated time frames.
Proficiency in creating, analyzing, and improving operational processes.
Ability to engage in big picture thinking to address high-level concerns.
Familiarity and practical experience with budgeting.
Adaptability to shift priorities and adjust initiatives.
Comfortable with legal and regulatory processes.
Experience with commercial / vendor management.
Technical skills/certifications:
Proficiency in Office365, advanced excel and computer skills.
Six Sigma, PMP or CAPM is desired.
Competencies Required:
Teamwork & Leadership Provide constructive feedback and follow up where improvements are necessary.
Communication: Clearly communicate ideas to both internal and external audiences.
Be Visionary: Champion new initiatives.
Quality Assurance / Control Implement and enforce QA / QC process.
Client and Industry Engagement Keep up with changing market forces and how these affect the operational plan.
Travel Required: Anticipated travel to each office is expected to occur regularly, with a frequency ranging from one to two times per quarter. There may also be occasional overnight travel one to two times per quarter.
Work Environment: SWA has a hybrid work environment. The expectation is for an in-office presence full time for the full onboarding and transition; this period is anticipated to be at least 3-6 months. Work arrangements after that to be coordinated with CEO.
Performance Standards: Performance will be evaluated against this job description, competencies for this level, and mutually agreed upon goals.
SWA is an Equal Opportunity Employer all qualified applicants will be afforded equal employment opportunities without discrimination because of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), national origin, age, disability, or marital status.
DEI Statement: SWA is a workplace where we are aware and welcoming of the ways in which we are all diverse as evidenced by a culture of listening and understanding. We endeavor to create a workplace where people feel empowered to act; a safe place where people are open to discussing different views; ongoing education opportunities around diversity, equity, and inclusion; and to build a culture of belonging and accountability.
Full Time
Business Services
$119k-148k (estimate)
01/11/2024
03/28/2024
swinter.com
WASHINGTON, DC
100 - 200
1972
ANDREA FOSS
<$5M
Business Services
Steven Winter Associates, Inc. Improving the Built Environment Since 1972 SWA provides research, consulting and advisory services to improve commercial, residential and multifamily built environments for private and public sector clients. We specialize in energy, sustainability and accessibility consulting as well as certification, research & development and compliance services. Our engineers and architects have led the way since 1972 in the development of best practices to achieve high performance buildings. As a matter of course, we collaborate with our clients to produce the most cost-effec...tive and innovative solutions. Visit our blog, Party Walls: www.swinter.com/party-walls
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The job skills required for Operations Manager include Leadership, Coaching, Team Management, Collaboration, Teamwork, Presentation, etc. Having related job skills and expertise will give you an advantage when applying to be an Operations Manager. That makes you unique and can impact how much salary you can get paid. Below are job openings related to skills required by Operations Manager. Select any job title you are interested in and start to search job requirements.
The following is the career advancement route for Operations Manager positions, which can be used as a reference in future career path planning. As an Operations Manager, it can be promoted into senior positions as a Senior Operations Manager that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Operations Manager. You can explore the career advancement for an Operations Manager below and select your interested title to get hiring information.