The Company

Stenograph LLC is a world leader in the legal transcription industry with a legacy of excellence spanning 85 years, serving a global clientele. Stenograph is at the forefront of legal transcription innovation providing a comprehensive suite of cutting-edge technology designed to empower legal and transcription professionals. Our team’s extensive knowledge, experience, and dedication have earned us the reputation as a trusted industry leader. To help us achieve this, we surround ourselves with creative and empowered team members who exemplify our core values of customer focus, quality, continuous learning, commitment, and collaboration.

Stenograph offers the most advanced stenographic machines and computer-aided transcription software for the unique technology needs required by court reporters and captioners. In addition, Stenograph’s custom-built automatic speech recognition technology and productivity solutions are designed to benefit all stakeholders of the deposition and legal industry, including digital reporters, transcriptionists, and agencies. We are uniquely positioned as the only provider of a complete end- to-end integrated solution, providing our customers with tools and solutions to capture and produce an accurate verbatim transcript. Our team also provides training materials and professional development courses, that provide our customers with the tools and expertise needed to thrive in the fast-paced industry. Stenograph’s support, commitment, and advocacy have solidified our position as a respected industry leader.

Stenograph is owned by The Heico Companies, LLC, and is a certified Woman-owned Business Enterprise (WBE). For over 40 years, The Heico Companies has delivered sustainability to their businesses while maintaining their entrepreneurial spirit. They now have over 9,000 employees and over 78 operating companies on 5 continents and generate more than $3.3 billion dollars in revenue. The Heico Companies believe that great, game-changing ideas can come from anyone, anywhere in our organization. 

Position: 

We are seeking a detail-oriented Accounts Payable Specialist to join our team on a part-time basis (12-16 hours per week). The ideal candidate will be responsible for processing invoices accurately and efficiently, managing vendor relationships, ensuring compliance with company policies related to travel and entertainment expenses, and administering expense reports using Concur. 

Responsibilities: 

• Timely and accurate processing of invoices, including general ledger coding and data entry into the accounting system. 
• Review and verification of invoice details, ensuring accuracy of information such as pricing, quantities, and terms. 
• Maintenance of vendor files, including updating vendor information and resolving any discrepancies or issues. 
• Communication with vendors to resolve billing inquiries and discrepancies in a professional and timely manner. 
• Ensure adherence to company policies and procedures related to travel and entertainment expenses. 
• Review and approve employee expense reports submitted through Concur, ensuring compliance with company policies and proper documentation. 
• Process payments to vendors via check, ACH, or other approved payment methods, in accordance with payment terms and company guidelines. 
• Reconciliation of accounts payable transactions and vendor statements to ensure accuracy and completeness. 
• Assist with month-end close processes, including preparation of accruals and reconciliation of accounts payable sub-ledger to general ledger. 

Qualifications: 

• Previous experience in accounts payable or related field preferred. 
• Proficiency in accounting software and Microsoft Office suite, with advanced skills in Excel. 
• Experience with Concur or similar expense management software preferred. 
• Strong attention to detail and accuracy in data entry and record-keeping. 
• Excellent organizational and time management skills, with the ability to prioritize tasks effectively. 
• Strong interpersonal and communication skills, with the ability to interact professionally with vendors and internal stakeholders. 
• Ability to work independently and collaboratively in a fast-paced environment. 
• Understanding of accounting principles and practices related to accounts payable processes. 

Schedule: 

• Part-time position, 12-16 hours per week. 
• Flexible scheduling options available, with the possibility of remote work depending on candidate's location and circumstances.

EOE/M/F/D/V