This recruitment will remain open until filled, and it is in the candidate’s best interest to apply early.

 
The Washington State Investment Board (WSIB) is a dedicated global investment management organization with over $197.3 billion in assets under management. The WSIB's globally diversified portfolios are comprised of more than 17,500 holdings across 87 countries on 6 continents and in 49 currencies. The WSIB's central mandate is to maximize return at a prudent level of risk.

The WSIB manages investments for 18 retirement plans for public employees, teachers, school employees, law enforcement officers, firefighters, and judges. We also manage investments for several other important public funds that benefit Washington’s industrial insurance program, colleges and universities, and developmental disability programs. The WSIB’s excellent investment performance dramatically contributes to the state’s bottom line.

 
To learn more about our organization and the work we do, please visit our website at sib.wa.gov and follow us on LinkedIn.

The WSIB operates in a hybrid work environment and this position should anticipate 60% of their time in the office. 

The WSIB is seeking a qualified candidate to join our Legal, Risk, and Compliance (LRC) team as an Administrative Assistant 3. The LRC team provides a full range of legal, risk, and compliance services to a complex investment organization with a wide range of financial responsibilities associated with managing the WSIB’s portfolio. This is a full-time permanent position reporting to the Procurement and Legal Services Manager, providing a variety of support and services to the LRC team and agency, with a focus on public records, contracts, and investment compliance. 

If selected for this role, you will support several major program activities, including records management and public records, enterprise risk management, compliance, and contract procurement. This work includes:

• Working closely with the Public Records Officer and Investment Compliance Manager.
• Tracking, maintaining, and responding to public records requests.
• Ensuring LRC unit compliance with records retention laws and managing inventory processes.
• Gathering data to prepare various state, federal, and international regulatory filings and reports.
• Maintaining contract data in an Access database.
• Processing gifts received by staff in accordance with ethics laws and agency policy.
• Preparing and editing contract and solicitation materials, meeting notes, and other necessary documents.
• Managing administrative needs of the unit, such as notarizing documents, scheduling meetings, monitoring and directing communications from the shared email inbox, routing documents for signature, tracking invoices, and coordinating meeting logistics.

The LRC team maintains a supportive and collaborative work environment where all voices are heard. We are looking for a skilled administrative professional with experience in administrative functions who can anticipate needs, is dedicated to the success of the team, and willing to be flexible in order support workload spikes within the unit. The right candidate will be interested in contributing to conversations where everyone’s ideas are valued, whether or not you work directly on the project, and strive to embody the WSIB’s values of integrity, openness, patience, belonging, excellence, service, and innovation. 

COMPETITIVE APPLICANTS WILL HAVE:

• Knowledge of administrative procedures, office practices, correspondence preparation, state and departmental policies, research methods and data collection, and general business operations. 
• Ability to work independently.
• Experience reading, interpreting, and applying policies and procedures.
• Experience planning and assisting in the operations of a unit.
• Ability to prepare coherent and meaningful reports; write clearly and effectively.
• Possession of a Washington state license as a notary public, or ability to obtain such a license within 3 months of hire.
• Customer service skills – the ability to manage multiple parties simultaneously, understand what information can be shared; ability to manage customer expectations.
• Accountability – Accepts personal responsibility for the quality and timeliness of work. Can be relied upon to achieve excellent results with little need for oversight.
• Ability to work effectively with a diverse group of people.

THE STRONGEST APPLICANT WILL HAVE:

• High School diploma
• 3 years of progressively responsible experience in office/clerical or general administrative work. Formal education may substitute year-for-year for experience.
• Superior command of oral and written communications.
• Proficiency in Microsoft Office products to include Word, Excel, PowerPoint, Outlook.
• Strong organizational, coordination, and planning skills.
• Ability to prioritize workload, perform multiple tasks, and handle interruptions appropriately.
• Problem solving skills.
• Knowledge of copier equipment and features.
• Vendor management skills including contracting and service management.

If your experience or qualifications look different from what we have identified and you think you can be successful in this position, please address this in your cover letter. 

In addition to a complete profile, please include:  

• A cover letter specifying why this position is of interest to you and how you meet the qualifications listed above. This letter should be no more than two pages. 
• A current chronological resume. 
• A list of at least three professional references under the profile section. References will not be contacted without the written consent of the applicant but must be submitted at the time of application. 

BACKGROUND CHECK: 
Prior to a new hire, a background check including education verification, credit check, and criminal record history will be conducted. Information from the background check will not necessarily preclude employment but will be considered in determining applicant’s suitability and competence to perform in the position. 

At the WSIB you’ll experience true work-life balance and talented, passionate co-workers focused on maximizing the investment returns for the exclusive benefit of the beneficiaries. The WSIB is a respected institutional investor and thought leader in its industry and we value diverse perspectives and life experiences.  

The WSIB is an equal opportunity employer. Women, people of color and those representing diverse ethnicities, persons of disability, persons over 40 years of age, veterans, military spouses or people with military status, and people of all sexual orientations and gender identities are encouraged to apply.  

Employees may be eligible for the following benefits: 

Medical, Dental, and Vision for employee & dependents, Public Employees Retirement System (PERS), Vacation, Sick, and other Leave, 11 Paid Holidays and 1 Personal Holiday per year, Public Service Loan Forgiveness, Long Term Disability &Life Insurance, Deferred Compensation Programs, Dependent Care Assistance Program (DCAP), Flexible Spending Arrangement (FSA), Employee Assistance Program, Commute Trip Reduction Incentives, professional development opportunities, flexible work schedules, and participation in theCombined Fund Driveand SmartHealth. 

An overview of benefits of state employment and WSIB specifically can also be found on our website. 

The WSIB is committed to the full inclusion of all qualified individuals. As part of this commitment, the WSIB will ensure that persons with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, to perform essential job functions, and/or to receive other benefits and privileges of employment, please contact HR@sib.wa.gov.