Description

• A detailed resume
• A cover letter regarding your interest for this position with our agency
• Three professional references

Duties

• Classification, Recruitment and Selection Consultation and Processing which could include:
  • Reviewing updated position description forms for correct classification
  • Coordinating as appropriate with the DOC recruitment team to identify, plan and conduct recruitments in compliance with DOC policy and procedure
  • Consulting with, and advising, managers/supervisors about the recruitment and selection process and paperwork requirements
• First-level HR Consultation which could include:
  • Providing first-level consultation, advice, guidance and support to managers, supervisors, and staff regarding multiple and diverse human resource issues and processes
  • Interpreting and providing clarification of Collective Bargaining Agreement (CBA); Federal Law; Washington Administrative Code (WACs) and Revised Code of Washington (RCWs); DOC, HR and Division/Facility specific personnel policies/procedures; and other pertinent rules, regulations, and policies;
  • Review, analyze and advise Appointing Authority, managers and supervisors on low-level employee conduct issues.
  • Advise appointing authority, managers and staff of applicable laws, rules and policies to ensure compliance related to employees’ work-related injuries and Return to Work Program, Reasonable Accommodation, FML, Shared Leave, and Disability Separations.
• Input and monitor personnel actions and maintain electronic and physical files
• Performance and Development Plans (PDP) and Position Description Form (PDF) processing
• Administer the CBA Bid System
• Other duties as assigned and necessary

Qualifications

• Consulting: Provides advice on situations requiring immediate attention; exercises knowledge of human resource issues; exercises conflict resolution, proactive intervention, and negotiation skills.
• Analysis and Problem Solving: Facilitates the problem-solving process; anticipates problems; acts as a mediator, facilitating effective outcomes for all parties; influences new ways of thinking; understands concerns and problems.
• Research and Analysis: Researches and verifies information; identifies the type of information needed and where to obtain it; applies analytical skills to data and formulates a determination and recommendations.
• Proficiency in MS Word, Excel, and Outlook.

• A Bachelor degree with focus on business, human resources, social or organizational behavioral sciences, or related field from an accredited institution whose accreditation is recognized by the US Dept. of Education or the Council for Higher Education Accreditation (CHEA) or a foreign equivalent.
• S/PHR or IMPA-HR certification.
• Six months or more experience using NEOGOV and HRMS

• High School graduate or equivalent
• At least two years of office experience, including at least six months of experience in a human resource or related setting OR equivalent education/experience
• Basic understanding of human resource functions
• Knowledge of all related computer applications
• Understanding of human resource reporting and recordkeeping requirements
• Well organized
• Ability to prioritize and manage workload and complete accurate work assignments within required timeframes
• Ability to identify and conduct appropriate follow up and follow through on work assignments
• Accurate and attentive to detail Excellent written, verbal, and interpersonal communication skills
• Strong typing and computer application skills
• Ability to assist and support others effectively
• Able to operate telephone, computer, copier, and other basic business machines
• Ability to establish effective work methods
• Ability to remain calm and productive in a busy working environment

• Develop skills in working independently to input and monitor personnel actions to include new hires, pay adjustments, promotions, and date calculations. Maintain electronic and physical files. Ensure the contents of employee records are legal, accurate, and maintained in a secure setting.
• Become familiar with local bargaining unit guidelines to include bid system, seniority and layoff processes, the Washington State shared leave program, Family and Medical Leave, L&I claim management, reasonable accommodation, and recruitment and selection processes.
• Build knowledge and skills at the professional level related to classification, compensation, recruitment, selection, affirmative action, and diversity.
• Expand skill and knowledge interpreting and providing clarification of Collective Bargaining Agreement (CBA); Federal Law; Washington Administrative Code (WAC) and Revised Code of Washington (RCWs); DOC, HR and Division/Facility specific personnel policies/procedures; and other pertinent rules, regulations, and policies.
• Build knowledge and skills at the professional level to provide, review, analyze and advise Appointing Authorities, managers and supervisors on low-level conduct issues. Participate in meetings with supervisors, managers, and Appointing Authorities providing consultation and recommendations.
• Become familiar with the performance evaluation process including procedure and content and advise managers and supervisors accordingly. Learn the Position Description form and position action processes, including position establishment and reallocation.
• Formal Training to be completed prior to or during the in-training period if available and funds allow:
  • Effective Writing Skills
  • Just Cause – Investigator Training

Supplemental Information

• Please include a minimum of three (3) professional references with your application. A professional reference is defined as an individual who has been paid to supervise your work and can attest to your work performance, technical skills, and job competencies. If you do not have any or sufficient professional references, please include non-related professionals, such as educators or other professional associates.
  **Please note: Phone number AND email address are required for all professional references.
• A background check including criminal record history will be conducted prior to a new hire. Information from the background check will not necessarily preclude employment but will be considered in determining the applicant’s suitability and competence to perform in the position.
• Employees may work directly with or near incarcerated individuals in a potentially hazardous setting. Please consider this when deciding whether to apply.
• We are committed to maintaining a drug and alcohol-free work environment, and our employees are expected to comply with all state and federal laws. A pre-employment drug test may be administered as part of the selection process, and applicants who test positive for any controlled substances, will be disqualified from consideration.
• Oleoresin Capsicum (OC) is an aerosol pepper spray made available as a means of self-defense and/or de-escalation. Applicants with sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Animal care projects are a common component of most Washington State prisons, including dog and cat programs. Applicants with animal sensitivities or allergies are encouraged to ask about the level of exposure they could expect in this position.
• Tuberculosis (TB) is a priority health issue for DOC employees. The successful candidate may be required to provide valid proof of a baseline TB skin test within 60 days from the date of hire. When positive tests result, further information, testing and treatment will also be required. Employment is not contingent upon test results.
• Foreign equivalent degrees awarded outside the United States must have a credential evaluation report attached to your application. You may request the required evaluation/documentation from www.wes.org and www.aice-eval.org. Until this documentation is provided, you will not be selected to move forward in the hiring process.

• Remote/telework/flexible schedules (depending on position)
• Up to 25 paid vacations days a year
• 8 hours of paid sick leave per month
• 12 paid holidays a year
• Generous retirement plan
• Flex Spending Accounts
• Dependent Care Assistance
• Deferred Compensation and so much more!