The Justice Division of the Utah Attorney General's Office has an immediate opening for a part-time Administrative Secretary in the Utah Prosecution Council (UPC) section. This position provides administrative support to management and staff in the UPC. The main purpose of incumbents in this job is to coordinate specialized agency office functions or activities or manage a large and complex office. Incumbents act as liaisons between the office and other functional units of the agency. This job requires a broad knowledge of multiple agency programs and related processes, procedures, policies, and goals that enable incumbents to facilitate the work. Incumbents resolve procedural difficulties and interpret regulations and policies that are pertinent to the scope of the office. The Justice Division houses the Utah Prosecution Council. The mission of the UPC is to provide quality training for state and local prosecutors as well as law enforcement officers through an exchange of information and experience to ensure the administration of justice reflecting the highest ethical and professional standards.

• Acts as a resource to provide information or determine the most effective way of meeting the needs of management, staff, and the public.
• Coordinates and/or acts as a liaison between the agency or work unit and other agencies, work units, etc.
• Provides assistance to staff and the public.
• Prepares and/or processes documents; reviews for accuracy and completeness; updates information and/or evaluates against policy; compares elements for consistency or logical relationships, etc.
• Writes or drafts correspondence, reports, documents and/or other written materials.
• Retrieves data found in databases to generate requested reports.
• Assists in various UPC travel, financial, conference, and grant-related job duties as needed.
• Other duties as assigned.

• applicable laws, regulations, and/or policies and procedures
• adapt to new software programs, packages, and protocols
• proficiency in Microsoft Excel, and Word, as well as Microsoft Suite
• review, edit, and proofread documents for accuracy and completeness
• enter, transcribe, record, store, or maintain information in either written or electronic form
• record messages from verbal information received by telephone conversation or personal contact
• arrange, coordinate, or schedule time and details
• establish, organize and/or maintain files
• assemble, sort, and/or distribute documents, supplies, and/or materials/items
• find, gather, and organize information or data in a clear and concise manner
• work efficiently and competently under deadlines
• prioritize tasks and balance workload
• speak clearly, concisely, and effectively; listen to, and understand, information and ideas as presented verbally
• follow written and/or oral instructions
• communicate information and ideas clearly, and concisely, in writing; read and understand information presented in writing
• deal with people in a manner that shows sensitivity, tact, and professionalism
• work independently and proactively; work in groups as part of a team
• identify creative solutions to problems; communicate ideas to coworkers
• principles, practices, and procedures of an office environment

• Risks found in the typical office setting, which is adequately lighted, heated and ventilated, e.g., safe use of office equipment, avoiding trips and falls, observing fire regulations, etc.
• Typically, the employee may sit comfortably to perform the work; however, there may be some walking; standing; bending; carrying light items; driving an automobile, etc. Special physical demands are not required to perform the work.