Requisition No: 828337 

Agency: Elder Affairs

Working Title: OPS TRAINING CONSULTANT - 65650142

 Pay Plan: Temp

Position Number: 65650142 

Salary: $15.00-$19.00 HOURLY 

Posting Closing Date: 05/13/2024 

Total Compensation Estimator Tool

DEPARTMENT OF ELDER AFFAIRS

HUMAN RESOURCES

*****OPEN COMPETITIVE*****

ATTENTION CANDIDATES

• All fields in the candidate profile must be completed.
• Work history, hours worked, and formal education fields must be filled out to determine qualifications for this position. Putting "see resume" does not substitute for completing all sections of the candidate profile.
• Selection of candidate will be based on a review of their overall scores, KSAs, primary and supplemental applications, as well as completion of any required work samples, willingness questionnaires, and interview responses, as applicable.
• References and file reviews from previous employment may be verified to determine suitability.
• Resumes and other documentation can be attached to provide additional information. 
• The successful candidate must be able to pass a Level II Background screening.
• All previous periods of employment must be listed with address of employer, supervisor name and contact phone number. If there is more than a one-month gap in the employment history that period must be included in its own paragraph block within the employment history section.

PAPER APPLICATIONS WILL NOT BE ACCEPTED BY THE AGENCY. APPLICATIONS MUST BE SUBMITTED THROUGH THE PEOPLE FIRST SYSTEM.

Mission Statement: To promote the well-being, safety, and independence of Florida’s elders, their families, and caregivers.

Vision Statement: For all Floridians to live well and age well.

We are seeking an enthusiastic individual with a desire to share our Agency’s mission to promote the well-being, safety, and independence of Florida's seniors, their families, and caregivers, and the vision for all Floridians to live well and age well. If you have good judgment, a desire to enrich the lives of others, and share our mission and vision, please consider joining our team.

WHERE YOU WILL WORK:

The Department of Elder Affairs is in the Southwood Office complex in Tallahassee, Florida’s Capital City. Lined with rolling hills, oak trees, and canopied roads Tallahassee combines traditional charm with a modern pace of life. Home to two major universities, Tallahassee has a vibrant art and music scene, stately gardens, as well as a vast number of nature trails for those who love the outdoors. Tallahassee is a highly desirable location for both those seeking their first job and those ready to enter the next exciting chapter in their career. Also, with no state income tax, Florida is a great place to work regardless of where you are on the career ladder. For more information about Tallahassee, please visit: https://www.talchamber.com/visit-tallahassee/.

BENEFITS OF WORKING FOR THE STATE OF FLORIDA:

Working for the State of Florida is more than a paycheck. The State’s total compensation package for employees features a highly competitive employee benefits including:

• State Group Health Insurance Coverage (over 90% paid by employer);
• $25,000 Life Insurance Policy (100% paid by employer);
• Dental, vision, and other supplemental insurance options available;
• Annual and Sick Leave benefits,
• 10 paid holidays each year;
• Retirement plan options, including employer contributions (For more information, please click www.myfrs.com);
• Flexible Spending Accounts; and
• Tuition waivers to attend State of Florida community colleges, colleges, and universities!

For a more complete list of benefits, click https://www.mybenefits.myflorida.com/.

DUTIES AND RESPONSIBILITIES:

This is a highly responsible position within the Bureau of Human Resources that assists with the direction, organization, operation, and strategic analysis of all recruitment and staff development efforts within the Department of Elder Affairs. This position requires occasional travel.

This position assists the Recruitment and Staff Development Coordinator with the duties and responsibilities listed below. This position may take the lead on any project as required.

Training and Staff Development

• Enhance DOEA Course Catalog and develop streamlined course registration and course request system.
• Assists with the delivery and enhancement of statewide management and supervisory training programs for DOEA employees.
• Develops, modifies, and maintains the Department's training records systems including Departmental training, HIPAA, Harassment Prevention, and Florida Sunshine Law and Public Records Act.
• Develops and delivers new and innovative training programs as required, receives input from all portions of the Department, and conducts needs assessments to close gaps in employee development.
• Incorporates enhancements into the training program based on proven practices.
• Represents training and development interests in meetings with Headquarters and District Personnel, Department Managers, the Department of Management Services, and other state agencies, consultants, contractors, and vendors. Responsible for managing the impact of policy and procedural changes that affect Department training.
• Facilitates increased productivity of the Department and employees by consulting statewide and across organizational and program lines with managers and employees to identify organizational training needs, issues, and performance improvement opportunities.
• Works with management, vendors, and internal instructors to coordinate the continuous updates of Department training programs.
• Identifies and recommends new training programs, tools, media, methods, and technologies for use by the Department.
• Develops, updates, and modifies training curriculum to ensure they are always consistent with current Personnel rules, regulations, policies and procedures.
• Completes all assigned tasks following their priority and importance to the overall function of the Department's training programs.

Employee Engagement

• Develops, implements, and analyzes the results of employee engagement and post-training surveys to determine the efficacy of training and staff development efforts.
• Follows up with employees and their supervisors to identify developmental needs and provides the recruitment and staff development coordinator with recommendations for improvement.

Staffing Organizational Units

• Represents the Department by assisting with talent recruitment activities at colleges and universities. These efforts include networking with university programs, attending job fairs, and developing marketing materials to promote Elder Affairs as a great place to start a career.
• Posts People First job advertisements on college and university platforms.

Administrative Other

• Identifies internship and partnership opportunities.
• Purchases and maintains inventory for recruitment and training events.
• Schedules events, programs, and activities.
• Effectively manages multiple tasks ensuring that all are completed in a timely manner.
• Performs other duties as required.

KNOWLEDGE, SKILLS & ABILITIES REQUIRED:

• Possesses exceptional communication skills and effective presentation skills.
• Skilled in the use of word processing and other software applications.
• Ability to deal effectively with internal and external customers in a professional and courteous manner.
• Ability to understand, apply and interpret Personnel related rules, regulations, policies, and procedures.
• Ability to organize and use available resources effectively, set and meet time schedules, delegate responsibility, communicate assignments clearly and effectively, and meet deadlines with a quality product.
• Ability to research, gather and analyze data and prepare position statements, reports, or papers on special topics; Routinely researches existing and proposed legislation, policy, procedures, etc., to determine the impact on the Department's Training and Development program; Additionally, reviews these items for impact on Human Resource policies and procedures.
• Ability to develop training plans and materials and to communicate training materials to technical and non-technical staff.
• Ability to communicate effectively orally and in writing; Produces technically accurate and professional correspondence in support of programs for which the position is responsible.
• Ability to maintain strict confidentiality.

SPECIAL NOTES:

Preference will be given to the Department of Elder Affairs employees.

BACKGROUND CHECKS:

Successful completion of a Level 2 Criminal History Background Check is required for all applicants selected for this position.

APPLICANT INFORMATION:

Applicants should apply on-line via the People First Website https://peoplefirst.myflorida.com by 11:59 p.m. (EST) on the closing date of the position vacancy advertisement but are strongly encouraged to apply by 6:00 p.m. on the closing date to avoid any system down times or any other complications that may arise.

If you have problems applying on-line, call the People First Service Center at 1-877-562-7287. Paper applications will not be accepted by the agency.

The Department of Elder Affairs is an "older worker-friendly" employer and also lists vacancies on the Silver Edition website, found at http://silver.employflorida.com, that connects persons age 50 and older with other businesses/volunteer organizations/employers who specify they are "older worker-friendly."

The Department of Elder Affairs is an E-Verify employer and will provide the Social Security Administration (SSA) and, if necessary, the Department of Homeland Security (DHS), with information from each New Employee’s I-9 Form to confirm work eligibility.

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.