Requisition No: 828653 

Agency: Agriculture and Consumer Services

Working Title: OPS ADMINISTRATIVE ASSISTANT III - 42902927 1

 Pay Plan: Temp

Position Number: 42902927 

Salary: $20.00/Hourly 

Posting Closing Date: 05/07/2024 

Total Compensation Estimator Tool

OPS ADMINISTRATIVE ASSISTANT III

DEPARTMENT OF AGRICULTURE AND CONSUMER SERVICES

DIVISION OF FOOD SAFETY

***OPEN COMPETITIVE OPPORTUNITY***

This is a full-time temporary position.

CONTACT:

Brenda Noble, (850) 617-7560

MINIMUM REQUIREMENTS:

A bachelor's degree from an accredited college or university and three (3) years of administrative experience. 

A master's degree from an accredited college or university can substitute for one year of the required experience.

Administrative or clerical experience can substitute on a year-for-year basis for the required college education.

An equivalent combination of education and experience which equals seven (7) years can substitute for the above requirements.

***ATTENTION CANDIDATES***

To be considered for a position with the Florida Department of Agriculture and Consumer Services:

• All fields in the Candidate Profile must be completed (an attached resume is not a substitution for the information required on the candidate profile).
• Work history, duties and responsibilities, hours worked, supervisor, and formal education fields, etc. must be filled out to determine qualifications for this position.
• Responses to Qualifying Questions must be verifiable in the Candidate Profile.

The Florida Department of Agriculture and Consumer Services values
and supports employment of individuals with disabilities. Qualified
individuals with disabilities are encouraged to apply.

NOTES:

Successful applicant must pass a background screening, including fingerprinting, as a condition of employment.

JOB DUTIES:

• Data entry
• Writing correspondences
• Update mailing and call tree lists
• Update new employee information including: Update them in the phone tree, add them in the COOP contact list, add their address in the GIS map (field staff only), setup their FedEx account (BFI and QM only), add them to an address spreadsheet, forward the all staff call to them and add them to the thermometer tracking list.
• Orders, tracks, and fulfills supplies and equipment needs.
• Maintains active inventory of supplies and non-sensitive equipment.
• Assist with meeting coordination including setting agendas.
• Tracking thermometers and uniform inventory
• Schedules conferences, training activities, and meetings
• Prepare travel authorizations and reimbursements for the quality assurance team and back up for Bureau of Food Inspection
• Track travel to ensure that all travel is submitted and approved in a timely manner.
• Review mail when arrives and deliver to correct people or contact person to notify them of mail for their section.
• Receives, reviews, answers (or forwards for appropriate handling) consumer complaints, technical questions, or requests for stop sale release from Call Center.
• Assist with gathering responsive documents for public records requests.
• Provides support to division grants and purchasing liaisons.
• Assists with rulemaking.

The Benefits of Working for the State of Florida

Working for the State of Florida as an OPS employee is more than just a paycheck.

• Participation in state group insurance (must meet eligibility requirements*);
• Participation in the Florida Deferred Compensation Plan (457b). For additional details and online enrollment visit MyFloridaDeferredComp.com;
• State of Florida 401(a) FICA Alternative Plan (tax deferred Retirement Savings Plan). For more information visit Social Security Alternative Plan (aigrs.com) and read OPS Social Security Alternative Plan (Does not apply to previous FRS Retirees);
• Flexible Spending Accounts; For a more benefits information, visit www.mybenefits.myflorida.com;
• Employee Assistance Program (EAP).

*Seasonal and part-time OPS employees (less than 30 hours average per week) refer to People First at 877-562-7287 or go to: https://www.mybenefits.myflorida.com/health/eligibility_and_enrollment/ops_employees

SPECIAL NOTES:

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.