Requisition No: 827754 

Agency: Department of State

Working Title: DOS - GOVERNMENT OPERATIONS CONSULTANT I - 45001045

 Pay Plan: Career Service

Position Number: 45001045 

Salary: $42,840 

Posting Closing Date: 04/26/2024 

Total Compensation Estimator Tool

Department of State

Government Operations Consultant I

Division of Elections

Office of the Director

Open Competitive

Minimum Qualifications:

• High school Diploma and 2 years of financial or business experience.

Preferences:

• Experience in grants fiscal and administrative activities.
• Knowledge of federal and state guidelines and regulations in maintaining grants.

• Experience in developing and implementation of webinars and digital training.

Special Note:

Responses to qualifying questions must be clearly supported in your employment history.

Duties and Responsibilities:

Government Operations Consultant I is a professional position with subject matter expertise in administering federal grant programs. The incumbent demonstrates exceptional customer service, accountability, adaptability, dependability, initiative, and exemplary personal conduct and professional relationships, all which are core values of the Division and the Department of State.

This is a full-time position assigned with review of grant applications, and duties to compile and file federal reports, conduct risk assessments and communicate timely and effectively with upper management regarding the status of funds, reporting and preparing charts, visuals, tables, etc, and:

Ensures compliance with federal and state guidelines and procedures. Conducts initial review of federal HAVA grant applications, agreements, and plans submitted by counties to determine and ensure compliance with federal and state guidelines for grant awards and to track request status. Conducts review of annual expenditure and narrative reports submitted by counties regarding each HAVA-funded grant program to determine adherence to each county's approved plan. Assists in compiling data and providing information relating to federal HAVA Funds and election administration in response to or in preparation of reports, requests for information, audits, legislation, presentations, reports, and HAVA State Plan. Conducts review of documentation submitted by counties in order to receive federal funds. Regularly reviews DOE Grant procedures and communicates with staff and IT liaison.

Maintains the Elections portion of the DOSgrants.com system to manage data integrity, accuracy and function. Serves as alternate on DOSgrants liaison team to provide input on DOSgrants procedures, functions and enhancements as they impact Election grant processes. Coordinates with DOS Internal Financial management team in processing grant payments approved by grant managers in the DOSgrants system. Consults with Fiscal Administrator team for issues. Runs other reports as requested. Confirms that award amounts are entered accurately; payments are processed in a timely manner; payments do not exceed award amount; and tracks when/that all payments are released to grantees.

Prepares communications such as memos, emails, invoices, reports and other correspondence with Supervisors of Elections as needed, for compliance with grant programs. Assists with DOSgrants requirements. Assists with development and implementation of quarterly webinars and digital trainings to SOE’s for grant programs/DOSgrants usage.

Assists financial unit with Special Election Reimbursement and Conducts 4 annual audits of randomly selected counties (small, medium, large) on a bi-annual basis. Ensures all grant program files are maintained in electronic format and back up. Conducts information programs for the Supervisors of Elections including the scope of financial reporting and records retention.

Performs other work-related duties as required.

Knowledge/Skills/Abilities:

• Knowledge of accounting principles; methods of compiling and analyzing data
• Knowledge of general grant systems, receiving, payments, audits, and compliance.
• Knowledge of general office procedures.
• Ability to work independently and prepare routine correspondence.
• Ability to collect, evaluate & analyze data.
• Ability to write clearly with minimal errors.
• Knowledge of all Microsoft programs, People First and state personnel policies and procedures.
• Secretarial or clerical work experience.
• Ability to work under deadlines and pressure.
• Ability to work independently.
• Effective written and verbal communication skills.
• Skills with preparing training/recordings.

CRIMINAL BACKGROUND CHECKS: A Level 2 criminal background check is a condition of employment. If selected for this position, you must provide your fingerprints. We will send your fingerprints to the Florida Department of Law Enforcement and the Federal Bureau of Investigation for a criminal background check.

IMPORTANT NOTICES:

We are committed to enhancing our workforce through the employment of Veterans, individuals with disabilities and seek qualified candidates from diverse backgrounds, abilities, skills, and talents to join our workforce.

Male applicants born on or after January 1, 1960, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from the SSS. For more information, please visit the SSS website: https://www.sss.gov

The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.