Requisition No : 822923

Agency : Children and Families

Working Title : ADMINISTRATIVE SECRETARY - 60057802

Pay Plan : Career Service

Position Number : 60057802

Salary : $32,760.

Posting Closing Date : 04 / 01 / 2024

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Children’s Legal Services within the Department of Children and Families is growing! We are seeking candidates for multiple new administrative secretary positions in Sarasota , FL.

We are seeking highly motivated and energetic individuals to work among an elite group of dedicated legal child advocates to ensure justice for the children of Florida.

All positions have excellent benefits including affordable health insurance plans & options and are eligible for a tuition waiver program through state colleges and universities.

Description : Children’s Legal Services (CLS) administrative secretaries provide general office and clerical support to a team of paralegals and attorneys.

The work is challenging but incredibly rewarding.

Location : SARASOTA County. Applicants interested in working in counties / cities other than Sarasota County will need to apply for positions advertised for those specific areas on the People First System.

Annual Salary : $32,760. Internal salary appointments are determined according to DCF Salary policy. The position is eligible for a competitive additive differential.

Job Responsibilities / Examples of Work May Include :

• Preparing Notices of Filings of legal documents and summonses;
• Creating, maintaining, and closing case files;
• Transporting legal documents to and from the courthouse daily;
• Answering phones;
• Filing documents in case files;
• Filing documents with the court;
• Sorting and distributing paper mail and electronic mail;
• Operating copy machine;
• Entering data timely and accurately into statewide databases;
• Tracking court calendar activities;
• Transmitting work electronically to other locations;
• Preparing travel reimbursement requests;
• Preparing witness requests; and
• Monitoring and ordering office supplies.

Minimum Requirements :

• Excellent communication skills.
• Knowledge of office professionalism and practices.
• Computer experience, particularly with Microsoft Office (Word and Excel).
• Ability to use copying and fax machine.
• Ability to organize files and other records.
• Ability to enter data in records management systems.
• Ability to handle telephone calls in a courteous and effective manner.

Special Note :

• Incumbents in this position may be required to transport files (up to 25 lbs.) to and from the courthouse regularly.
• Some agency positions may require successful completion of pre-interview assessment or work sample prior to interview.
• Ability to speak / read / write Spanish / Creole / French or other foreign language may be considered in the selection process as determined by Agency need at time of interview.

The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735).

Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.

0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.

Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code.

Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.

Last updated : 2024-03-25