11 ADMINISTRATIVE SECRETARY - 41000462 Jobs in Tallahassee, FL
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State of Florida is Hiring an ADMINISTRATIVE SECRETARY - 41000462 Near Tallahassee, FL
Agency: Office of the Attorney General
Working Title: ADMINISTRATIVE SECRETARY - 41000462
Pay Plan: Career Service
Position Number: 41000462
Salary: $32,760 - $34,650 Annually
Posting Closing Date: 05/27/2024
Total Compensation Estimator Tool Our Organization and Mission: The Office represents the State of Florida in state and federal civil and criminal courts, from trial courts to the Supreme Court of the United States.
Position Summary: This position is in the Lemon Law Unit.
Pay: $32,760 - $34,650 AnnuallyQualifications: A high school diploma or its equivalent and 1 year of secretarial/administrative experience.
College education from an accredited institution can substitute at the rate of 30 semester or 45 quarter hours for each year of the required work experience.
Vocational/technical training in an area of secretarial science or office/business studies can substitute at the rate of 720 classroom hours for each year of the required work experience.
The Work You Will Do: The responsibilities of this position include, but are not limited to the following:
- Processes case files which include copying, scanning, data entry, assembling files, mailing Notice of Arbitration and related documents to all parties, forwarding case files to appropriate board office.
- Answers telephone inquiries concerning case status and issues covered under the Florida Lemon Law on the shared phone line and as assigned from the Lemon Law Complaint Hotline database.
- Assists Program Specialist with case tracking; closes out all dismissed cases heard by the Board and updates database with required information.
- Assists Program Specialist in monitoring appeals and compliance with board decisions in consumer’s favor.
- Prepares weekly schedule of time and location of statewide arbitration hearings.
- Distributes weekly hearing schedule to interested parties.
- Prepares weekly list of appeals, provides to Director.
- Opens, date stamps and distributes incoming unit mail.
- Determines which documents need immediate attention and gives them to the appropriate person to handle.
- Processes outgoing mail.
- Maintains case filing systems and closed case files. Includes filing, locating and pulling files, refiling, and preparing case files for archiving records as necessary.
- Performs general clerical and secretarial assistance to other unit staff as assigned by the Program Specialist or the Division Director.
- Assists Program Specialist with responses to manufacturer requests for Resale Disclosure of Nonconformity forms, and public records requests.
- Performs other duties as required.
- Annual and Sick Leave benefits.
- Nine paid holidays and one Personal Holiday each year.
- State Group Insurance coverage options, including health, life, dental, vision, and other supplemental insurance options.
- Retirement plan options, including employer contributions (For more information, please click www.myfrs.com).
- Flexible Spending Accounts
- Tuition waivers.
- And more! For a more complete list of benefits, visit www.mybenefits.myflorida.com.
Submit a complete and accurate application profile necessary for qualifying such as dates of service, reason for leaving, etc. In addition, all applicants must ensure all employment and/or detailed information about work experience is listed on the application (including military service, self-employment, job-related volunteer work, internships, etc.) and that gaps in employment are explained. NOTE: Any required experience and/or preferences listed in the advertisement must be verified at the time of application.
- Ensure that applicant responses to qualifying questions are verifiable by skills and/or experience stated on the employment application and/or resume. Applicants who do not respond to the qualifying questions will not be considered for this position.
- The elements of the selection process may include a skill assessment exercise.
- Current and future vacancies may be filled from this advertisement for a period of up to six months. Following the six-month period, a new application must be submitted to an open advertisement to be considered for that vacancy.
- OAG employees are paid biweekly. All state employees are required to participate in the direct deposit program pursuant to s. 110.113, Fs
E-VERIFY STATEMENT: The Office of the Attorney General participates in the U.S. government’s employment eligibility verification program (e-verify). E-verify is a program that electronically confirms an employee’s eligibility to work in the United States after completion of the employment eligibility verification form (i-9).
PERSONS WITH DISABILITY/ADA STATEMENT: The OAG supports the employment of individuals with disabilities and encourages them to seek employment within our agency. If you need an accommodation because of a disability, as defined by the Americans with Disabilities Act, in order to participate in the application process, please notify the people first service center at 877-562-7287. If you need an accommodation during the selection process, please notify the hiring authority in advance to allow sufficient time to provide an accommodation.
REMINDERS: Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Service System (SSS) before their 26th birthday, or have a Letter of Registration Exemption from SSS. For more information, please visit the SSS website at: https: //www.sss.gov. If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida. If you return to FRS employment before satisfying the required waiting period, your retirement may be voided, and you may have to repay all benefits you have received, including any Deferred Retirement Option Program (DROP) payout.
The State of Florida is an Equal Opportunity Employer/Affirmative Action Employer, and does not tolerate discrimination or violence in the workplace.
Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.
The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here . All documentation is due by the close of the vacancy announcement.
Job Summary
Full Time
$38k-48k (estimate)
05/22/2024
05/29/2024
ORLANDO, FL
<25
2019
<$5M
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Administrative assistants have distinct personalities.
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